Accounts Payable Specialist- Accounts Payable- Shift 1

NEW CARROT FARMS LLC•Bakersfield, CA

64d•$23 - $26

About The Position

The Accounts Payable Specialist will manage the company’s accounts payable functions, with a focus on processing invoices using a 3-way match process and handling manual check requests. In this role, this person will collaborate with internal departments such as Purchasing, Receiving, and Finance, as well as work directly with vendors to ensure timely and accurate payment processing. The ideal candidate will have strong attention to detail, excellent organizational skills, and a deep understanding of accounting principles and accounts payable processes.

Requirements

Strong understanding of accounts payable processes, including the 3-way match system and General Ledger coding.
Experience with manual check requests and vendor payment management.
Proficient in Microsoft Excel (basic to intermediate functions) and JD Edwards
Strong attention to detail and accuracy in financial transactions.
Excellent communication and interpersonal skills for vendor interactions and interdepartmental collaboration.
Ability to resolve discrepancies and manage multiple priorities in a fast-paced environment.
High school diploma or GED; or one to three years related experience and/or training; or equivalent combination of education and experience
Valid Driver’s License and clean driving record

Nice To Haves

Associate degree in Accounting or other Business related field; or equivalent combination of education and experience
Knowledge of GAAP, basic bookkeeping principles, recordkeeping procedures, budgeting, cost allocation, auditing, and financial reporting
Basic Excel skills, computerized accounting applications

Responsibilities

Invoice Processing & 3-Way Match: Review and process invoices using a 3-way match system, ensuring that the purchase order (PO), receive documents, and the invoice aligns accurately before payment is made.
Authorization & GL Coding: Obtain necessary approvals and correctly apply General Ledger (GL) coding for non-PO invoices, including manual check requests, ensuring accurate expense allocation.
Vendor Relations: Communicate with vendors regarding payment status, discrepancies, or inquiries. Address issues promptly to maintain positive vendor relationships.
Discrepancy Resolution: Collaborate with the Purchasing, Receiving, and other departments to resolve invoice discrepancies, ensure timely approvals, and correct coding issues.
Reconciliation & Reporting: Assist with the monthly reconciliation of accounts payable accounts, ensuring the accurate recording of transactions and preparation of relevant reports.
Month-End Close Support: Support month-end close processes by ensuring timely invoice processing and providing necessary documentation for financial reporting.
Performs other duties as assigned