Accounts Payable Specialist

LOTH • Cincinnati, OH

57d

About The Position

The Accounts Payable Specialist is responsible for managing the full cycle of accounts payable, including processing invoices, cost verification, ensuring timely payments, and resolving vendor inquiries. The ideal candidate will have a sharp eye for detail, strong organizational skills, and the ability to work independently in a fast-paced environment while collaborating closely with other accounting team members.

Requirements

• 3-5 years of accounts payable or general accounting experience
• Working knowledge of accounting principles and practices
• Proficiency with Microsoft Excel and other MS Office applications
• Experience with accounting software (QuickBooks, NetSuite, or similar)
• Strong organizational and time-management skills
• High attention to detail and accuracy in data entry and recordkeeping
• Effective verbal and written communication skills

Nice To Haves

• Associate or bachelor’s degree in accounting, finance, or related field
• Experience in a multi-entity or high-volume accounts payable environment
• Familiarity with ERP systems and automated AP processing tools

Responsibilities

• Invoice Processing: Review, verify, and enter vendor invoices into the accounting system, ensuring accurate coding to the correct general ledger accounts and departments.
• Purchase Order Matching: Match purchase orders, receiving documentation, and invoices to verify goods/services received before payment.
• Payment Preparation: Schedule and prepare payments (checks, ACH, and wire transfers) in accordance with vendor terms and company policies.
• Vendor Relations: Maintain up-to-date vendor files, manage communication with vendors, and resolve any billing or payment issues promptly.
• Reconciliation: Reconcile vendor statements monthly, research discrepancies, and work with internal teams to correct errors.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policy.
• Month-End Support: Assist with month-end closing activities by preparing accounts payable reports, accruals, and reconciliations.
• Compliance: Ensure all accounts payable processes comply with company policies and applicable accounting regulations.
• Process Improvement: Recommend and assist with improvements to AP processes for efficiency and accuracy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree