Accounts Payable Specialist

Aston Carter•Irvine, CA

4d•$27 - $30•Hybrid

About The Position

Accounts Payable Specialist Job Title: Accounts Payable Specialist Responsibilities Review, code, and process approximately 300–400 supplier invoices per week accurately and within required timelines. Code invoices correctly to the general ledger and ensure compliance with internal accounts payable policies and procedures. Prepare, schedule, and execute payments using multiple methods, including checks, ACH, and electronic transfers. Establish, verify, and maintain vendor profiles, including collecting and updating tax forms and insurance documentation in line with internal requirements. Use accounts payable and accounting systems, including Great Plains and AvidXchange, to manage, track, and record payable activity. Process employee reimbursements accurately using Concur or similar expense reimbursement software. Act as a liaison between vendors, property teams, and internal stakeholders to research, troubleshoot, and resolve billing, coding, and payment issues promptly. Support month-end close by assisting with accruals, reconciliations, and other accounts payable close activities to ensure accurate financial reporting. Navigate between Great Plains, Excel, and AvidXchange to process invoices and perform day-to-day AP tasks from the first day on the job. Collaborate with a team of accounts payable professionals, contributing to a positive, communicative, and team-oriented culture. Identify opportunities to improve invoice processing efficiency, including the use of AP automation tools. Maintain organized records and documentation to support audits, reporting, and internal controls.

Requirements

3 + years of hands-on accounts payable experience, including high-volume invoice processing.
Proven experience coding invoices to the general ledger; candidates without invoice coding experience will not be considered.
Strong background in accounts payable processes, including invoice processing and expense reimbursement.
Proficiency in Microsoft Excel, including pivot tables, VLOOKUP.
Experience processing employee reimbursements and working with expense reimbursement systems.
Ability to manage and prioritize a high volume of work, processing 300–400 invoices per week with accuracy.
Strong attention to detail and organizational skills to ensure accurate coding, timely payments, and clean records.
Clear and professional communication skills to interact effectively with vendors, property teams, and internal stakeholders.
Solid understanding of basic accounting principles and accounts payable workflows.
Ability to work effectively in a hybrid environment and to be fully onsite during critical periods such as month-end close.
Team-oriented mindset with a positive, cooperative, and communicative approach to work.

Nice To Haves

Experience with Great Plains (Microsoft Dynamics GP) or similar ERP systems; the team is open to candidates with other ERP backgrounds.
Experience with AvidXchange or other accounts payable automation tools is a plus.
Experience with Concur or similar employee reimbursement and expense management systems.
Prior experience in environments that require navigating between multiple systems (ERP, AP automation, Excel) to complete daily tasks.
Comfort working in a team of accounting and AP professionals and contributing to a collaborative culture.
Ability to adapt to changing priorities and support coverage needs for a defined duration with potential for extension.
Industry background is flexible; experience across different industries is welcome.

Responsibilities

Review, code, and process approximately 300–400 supplier invoices per week accurately and within required timelines.
Code invoices correctly to the general ledger and ensure compliance with internal accounts payable policies and procedures.
Prepare, schedule, and execute payments using multiple methods, including checks, ACH, and electronic transfers.
Establish, verify, and maintain vendor profiles, including collecting and updating tax forms and insurance documentation in line with internal requirements.
Use accounts payable and accounting systems, including Great Plains and AvidXchange, to manage, track, and record payable activity.
Process employee reimbursements accurately using Concur or similar expense reimbursement software.
Act as a liaison between vendors, property teams, and internal stakeholders to research, troubleshoot, and resolve billing, coding, and payment issues promptly.
Support month-end close by assisting with accruals, reconciliations, and other accounts payable close activities to ensure accurate financial reporting.
Navigate between Great Plains, Excel, and AvidXchange to process invoices and perform day-to-day AP tasks from the first day on the job.
Collaborate with a team of accounts payable professionals, contributing to a positive, communicative, and team-oriented culture.
Identify opportunities to improve invoice processing efficiency, including the use of AP automation tools.
Maintain organized records and documentation to support audits, reporting, and internal controls.