Accounts Payable Specialist

HELM AG • Tampa, FL

2d

About The Position

We are seeking a detail-oriented and proactive Accounts Payable Specialist to support invoice processing and workflow coordination within a SAP S/4HANA and OpenText VIM environment. This role plays a critical part in ensuring accurate invoice validation, efficient workflow management, and timely resolution of exceptions to support on-time payments and strong vendor relationships.

Requirements

• Problem-solving mindset
• Strong follow-up and accountability
• Process improvement focus
• Team collaboration
• Time management and organization

Responsibilities

• Process vendor invoices using SAP S/4HANA and OpenText VIM workflow
• Monitor and manage invoice workflow queues, ensuring timely approvals and proactive follow-ups
• Review and validate invoices for accuracy, including: PO matching (2-way/3-way match) Correct vendor ID, pricing, invoice date, and invoice number
• Collaborate with internal teams to: Obtain required Purchase Orders (POs) or FSDs Resolve discrepancies and workflow-related issues
• Troubleshoot and resolve common workflow exceptions, including: Missing PO, GR, or SES Blocked or duplicate invoices Incorrect coding or vendor master data issues
• Route and reassign invoices appropriately within workflow (Invoice Manager vs. Business users)
• Maintain accurate documentation and ensure proper audit trails within VIM
• Support vendor statement reconciliations and respond to vendor inquiries in a timely manner
• Process employee expense reports in SAP Concur, ensuring compliance with company policies and timely reimbursement
• Collect and distribute incoming office mail to appropriate departments and personnel
• Monitor the Accounts Payable inbox, ensuring timely review, response, and proper invoice routing

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees