Accounts Payable Specialist

CalPortland • Oxnard, CA

34d • $25 - $32

About The Position

The Accounts Payable Specialist is responsible for providing support to the Accounting Department and staff, acting as a liaison between Plant Operations and Corporate. This position also fills in for other administrative functions as needed.

Requirements

• Prior Administrative Accounting Experience
• Understanding of accounting principles, financial policies and procedures
• Excellent analytical skills with attention to detail for accurate data entry and reporting
• Strong communication skills (both verbal/written) Spanish would be a plus
• Ability to work independently and cooperatively with others (i.e., customers, prospective/current employees, vendors, etc.)
• Must be able to multitask and be a team player
• Flexibility to occasionally work outside of regular hours due to increased business
• Motivated, self-starter with the ability to prioritize workload in an efficient manner
• Follow up on unresolved issues
• Prompt and upstanding attendance record
• Ability to operate all types of office equipment (computer, fax, copier, scanner)
• Excellent organizational skills

Nice To Haves

• Construction industry experience

Responsibilities

• Perform 3-way match reconciliation of material receipts, purchase orders, and vendor invoices; verify material deliveries and enter goods receipts in SAP
• Code vendor invoices and submit to the corporate office for payment processing; resolve Goods Receipt/Invoice Receipt (GR/IR) discrepancies with the Corporate Accounts Payable department
• Maintain accurate and up-to-date vendor records, including W-9s, payment terms, and contact information; process new vendor requests and ensure proper documentation
• Reconcile vendor statements and respond promptly to vendor inquiries to resolve payment or inventory discrepancies
• Collaborate with purchasing, receiving, and other departments to resolve discrepancies and support accurate inventory reconciliation and purchase tracking
• Prepare and process aggregate billing, delivery tickets, and customer invoice adjustments, ensuring proper documentation and management of electronic files
• Assist with month-end closing activities, including journal entries, AP-related reporting, and financial reconciliations
• Maintain organized documentation to support audits, internal controls, and compliance standards
• Provide SAP support for Goods Receipt/Invoice corrections and related purchasing functions
• Perform administrative support duties, including answering calls, greeting visitors, distributing mail, maintaining office supply inventory, and keeping common areas organized
• Assist with projects, reports, and events as needed
• Other duties, as assigned

Benefits

• Medical, Dental, Vision
• low-cost premiums even for family coverage
• Company-paid life/AD&D insurance
• Paid sick/vacation/holiday
• 401k/Company Funded Pension Program (program is dependent upon location and job type)
• Employee Assistance Program (EAP)
• Additional voluntary benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED