Accounts Payable Specialist

TLCS, Inc.

16h•Onsite

About The Position

The Accounts Payable Specialist is responsible for the timely payment of all agency expenses, as well as complex clerical and entry level booking and accounting tasks.

Requirements

At least three (3) years’ experience in bookkeeping, accounting, or secretarial assignments involving advanced recordkeeping; or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities
At least (3) years’ supervisory experience in overseeing a departments daily task and goals are achieved.
Knowledge of generally accepted accounting and bookkeeping principles and procedures, with preferred knowledge of governmental accounting principles.
Ability to pass clearance of the Federal Bureau of Investigation (FBI) and/or Department of Justice (DOJ) background screenings
Ability to work overtime as requested and approved, including after-hours duty as needed
Regular and predictable attendance required.

Nice To Haves

Consumer of mental health services or a family member of a mental health consumer is desirable

Responsibilities

Receives, reviews, audits, and processes vendor and staff expense claims, ensuring all required documentation is correct, submitted and maintained
Responsible for accurate coding, data entry, and posting of invoices through accounts payable to the general ledger
Responsible for preparing payment disbursements
Responsible for monthly credit card reconciliations for all company credit cards
Works closely with internal and external customers to ensure accounts are current and free from error within the ledgers.
Assists with corrections to the general ledger, ensuring correct coding of revenues and expenditures; may conduct analysis and reconciliations of various financial reports and of the general ledger as needed
Organizes and maintains vendor and voucher files, ensures compliance with storage requirements and records retention schedule
Prepares 1099-Miscellaneous Income tax information and forms annually, including: maintaining updated vendor W-9 records, establishing vendor files accordingly in accounting system, processing 1099’s per IRS guidelines
Picks up, opens, and distributes daily mail
Assists with monthly close and provides support during audits, as well as other ad hoc projects
Performs special projects such as researching information, summarizing data, evaluating alternatives
Provides general department/agency administrative support as needed
Maintains Company mileage application and semi-monthly creation of payroll import.
Review monthly credit card reconciliations completed by fiscal staff
Enter weekly FSA transactions into the general ledger
Enter weekly deposits into the general ledger
Other duties as required
Ensure the protection and confidentiality of all Protected Health Information (PHI) by following all policies and procedures in the HOPE COOPERATIVE HIPAA Manual.
Regular and predictable attendance required.
Serves as back up to Payroll Specialist during unexpected absence or vacation.

Benefits

21 PTO days per year (4 weeks & 1 day)
26 PTO days after the 5th year (5 weeks & 1 day)
6 days paid sick time
11 paid holidays
1 Personal Day
Leadership Development
Reimbursements
Eligible for Government Loan Forgiveness Programs
Employer-paid health insurance for employees and children (Kaiser, Sutter or Western Health Advantage)
HSA Contributions
Flexible Spending Account
401k match
PTO Cash Out
Voluntary Dental, Vision, Life Insurance, Accident Insurance, Disability Insurance and more
Employee Assistance Program
Regular wage step scale increases
Flexible start/end times for some positions
iPhone with unlimited data for personal/professional use and laptop for some positions
Clinical Supervision towards licensure (for certain positions and upon approval)
CEU days for certain positions
Up to $500 CEU allowance for certain positions
Annual BBQ and staff appreciation awards
Annual Gift Card Program
Referral Bonuses