Accounts Payable Specialist

The Cooperative•Pennsauken Township, NJ

14h•$48,000 - $52,000•Hybrid

About The Position

For over 40 years, The Cooperative has been at the forefront of developing innovative strategies in maternal and child health care. We work to improve the region’s health by educating communities, advocating for system improvements, and engaging with stakeholders. The Cooperative is a private, nonprofit 501(c)(3) coalition of healthcare professionals and consumers licensed by the New Jersey Department of Health as the maternal and child health consortium serving the seven counties of South Jersey. The Cooperative is an equal employment opportunity employer. We welcome and encourage all qualified candidates to apply for employment with our agency without regard to abilities, age, race, ethnicities, gender identities, sexual orientations, religious and political beliefs, socio economic status, educational levels, military/veteran status, or any other characteristics. The AP specialist works closely with the Finance Department in day-to-day accounting functions, especially the processing of accounts payable.

Requirements

High School Diploma, associate’s degree preferred
Five years’ experience in Accounts Payable
Knowledge of other accounting functions and/or finance
Familiarity with financial analysis
Familiarity with not-for-profit environment
Experience in accounting software, Blackbaud experience preferred
Knowledge of Microsoft software packages, including Excel and Word
Ability to work with minimal supervision
Strong analytical, communication, and interpersonal skills
Strong organization skills with attention to details
Valid driver’s license, car, and current insurance policy

Responsibilities

Contribute to The Cooperative’s commitment to equity and continuous quality improvement that aligns with the agency’s mission, goals, and advancement.
Effectively cross-collaborate with agency staff, leaders, and board members to foster a comprehensive approach of information sharing, working committees, and collective representation.
Routinely disseminate relevant information, presentations, training, and learning opportunities for internal program and agency staff.
When applicable, participate in relevant staff development opportunities (trainings, summits, conferences, etc.) to increase skill development, elevate program goals, and engage staff members with timely key learnings.
Process, verify and reconcile invoices to monitor expenses
Reviews vendor invoices for accuracy, appropriate documentation, and approval prior to payment
Ensures accurate and timely payments, meeting the financial obligations of the agency
Research, resolves, and reconciles any discrepancies
Communicate with vendors and staff to maintain accurate financial records
Enters charges/invoices and reconciles the credit card statements, including service charges
Check all Purchase Order requests against receipts provided
Reviews accounts payable processes and procedures and makes appropriate recommendations
Responds to all vendor inquiries
Maintains all accounts payable reports, spreadsheets and accounts payable files
Assists Financial Accountants as necessary and provides supporting documents when needed
Assists staff with conference/workshop registration payments
Assists in preparation of 1099 forms
Ensures accurate filing of accounts payable related documents
Makes bank deposits
Controls petty cash & gift card distribution when needed
Orders and manages journal subscriptions and membership dues
Other duties as assigned