Accounts Payable Specialist
About The Position
Join Our Team at The Douglaston Companies What we are looking for: At The Douglaston Companies, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We’re excited to announce an opportunity for a Accounts Payable Specialist to join our dynamic team onsite at Clinton Management in Douglaston Why Choose The Douglaston Companies? Continuous Learning and Development: Your growth matters to us. We offer ongoing professional development through in-person and virtual training programs designed to sharpen your skills and help you thrive. Community Commitment: We don’t just build properties—we build communities. Our team actively gives back, creating meaningful impact and building a better tomorrow, together. Career Advancement: This isn’t just a job, it’s a career. We invest in your personal and professional growth because we know that when our people succeed, we all succeed. Back to the role:
Requirements
- Bachelor's degree in Accounting, Finance, or related field, or equivalent work experience
- Minimum 2-3 years of accounts payable experience, preferably in property management
- Proficiency in property management software (Yardi, MRI, or similar)
- Strong knowledge of Microsoft Office Suite, particularly Excel
- Experience with electronic payment systems and digital invoice processing
- Excellent attention to detail and mathematical skills
- Strong organizational and time management abilities
- Effective written and verbal communication skills
Responsibilities
- Process and verify vendor invoices, expense reports, and utility bills for multiple properties while ensuring compliance with company policies and procedures
- Manage the full accounts payable cycle, including coding invoices, obtaining necessary approvals, and processing timely payments
- Reconcile vendor statements and research/resolve payment discrepancies
- Maintain organized digital and physical filing systems for all AP documentation
- Process monthly rent payments to property owners and handle associated documentation
- Coordinate with property managers to verify service completion and approve contractor invoices
- Assist with month-end closing procedures and prepare related financial reports
- Handle vendor inquiries and maintain positive relationships with suppliers
- Monitor and track property-related expenses against budgets
- Process emergency maintenance payments and rush checks when required
Benefits
- Health benefits package including medical, dental & vision plans
- Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life insurance (basic- with option to purchase more); paid leave & disability programs.
- Pet insurance for our furry family
- Mental health resources, such as counseling, are available to our team members
- Time off- Paid Vacation time, Paid Holidays, Paid Sick days
- Employee Referral Program
- Tuition & certification Reimbursement
- Hybrid work schedule with 4 days in office and 1 day remote (subject to your work location and role). Ask our recruiting team for more information!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1-10 employees
