Accounts Payable Specialist In Office
About The Position
Botanical Designs is seeking a highly motivated, experienced Accounts Payable Specialist to join its Finance team. The successful candidate will need to be flexible and a proactive team member in a rapidly changing and growing organization. The AP Specialist will play a crucial role in the accounting and financial operations of our organization, with a particular focus on managing the full-cycle accounts payable process including managing vendor master file, accurate and timely coding of vendor invoices, cash disbursements and other AP and Accounting related duties. This is a key role with visibility across all levels of the organization.
Requirements
- Minimum of five (5) year(s) of accounting and/or Accounts Payable experience or equivalent experience.
- Associate or Bachelor’s Degree in Accounting, Finance or equivalent.
- Combination of education and experience may be considered for equivalency.
- Proficient in QuickBooks and knowledge of accounting principles/GAAP.
- Proficiency with Microsoft Excel and Other MS Office applications
- Proactive and innovative team player, strong follow through, quick decision-making abilities and able to problem-solve and thrive in an entrepreneurial, dynamic, growth-oriented, fast-paced environment.
- Professional mannerisms, appearance and actions (self-confident and committed to high ethics).
- Interpersonal skills, with the ability to build strong relationships at all levels.
- Excellent knowledge of Excel and able to provide training for employees.
- Strong organizational skills and the ability to manage change effectively.
- Strong verbal and written communication skills with customers, supervisors and co-workers.
- Ability to clearly explain financial matters to vendors and employees.
- Strong work ethic, close attention to detail and dependable.
Nice To Haves
- Previous experience with contact creation and review preferred.
- Experience training others in Excel.
Responsibilities
- Manage the full cycle accounts payable process, code and enter invoices, ensure proper approval for job costs and/or overhead costs.
- Reconcile vendor statements and research and process vendor claims as needed.
- Reconcile accounts payable and other related general ledger accounts on a timely basis.
- Research inventory issues, including quantity and vendor price issues.
- Manage corporate credit card platform, process/reconcile corporate credit cards and related expenditures.
- Manage employee expense report platform, ensure proper documentation of employee expenditures and proper approval and timely remittance to employee.
- Assist with monthly ledger closing processes as needed.
- Preparation and filing of 1099’s.
- Ownership/management of vendor master file ensuring all related documents are complete and accurate (W9s, COIs, contact information).
- Timely resolution of vendor requests (customer inquiries, billing issues, certificate of insurance requests, administrative requests, etc.).
- Partner with Controller/CFO in managing timely disbursements to vendors, including cash flow management.
- Coordinate and support external audits, providing necessary documentation, ensure audit readiness.
- Implement and maintain internal controls to safeguard company assets.
- Identify opportunities for process improvement within the accounting function, implementing best practices to enhance efficiency.
- Documentation of standard operating procedures.
- Cross training with other functional areas within the finance team as necessary.
- Ensure knowledge of appropriate safety and environmental revisions.
- Is aware of and actively supports the achievement of departmental goals.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
