Empire State Realty Trust-posted 3 days ago
$70,000 - $75,000/Yr
Full-time • Mid Level
New York, NY
501-1,000 employees

The Accounts Payable Specialist reports to the Director, Corporate Controller, and is responsible for overseeing accounts payable transactions for multiple properties. The position involves ensuring accuracy in financial processes, coordinating with various departments, and seeking improvements in efficiency. The role requires handling multiple tasks in a fast-paced environment and collaborating with internal stakeholders and external vendors. Experience in accounts payable with a focus on customer service setting is necessary. The individual is expected to assist with team collaboration, participate in process improvement initiatives, and maintain compliance with internal controls.

  • Perform the day-to-day processing of all accounts payable transactions for multiple properties
  • Review invoices and statements to ensure all information is accurate, including proper coding of payables
  • Coordinate with personnel with regards to purchase orders
  • Resolve invoice discrepancies with vendors and internal teams, including performing vendor reconciliations
  • Review vendor onboarding documentation and vendor changes and ensure accurate data entry in Yardi
  • Perform weekly check runs, ensuring accurate and timely execution of payments
  • Assist with reconciliation between third party payment processor (Paymode) and Yardi
  • Generate metric reporting
  • Investigate and identify solutions to enhance process efficiencies from invoice approval through payment processing
  • Participate in special projects as required
  • Prepare, issue and file 1099s at year end
  • Assist in responding to audit requests
  • Issue stop payments from banks and reissue checks
  • Respond to year-end audit requests from vendors’ accountants
  • Review of expense reimbursements
  • Exceptional written and oral communication skills
  • Outstanding customer service skills
  • Ability to work independently and collaboratively in a fast-paced team environment
  • Excellent analytical, mathematical, and organizational skills
  • Strong proficiency in MS Office (Excel and Word)
  • 5+ years of experience in Accounts Payable role required
  • Yardi software experience preferred
  • Experience with process improvement and automation preferred
  • Competitive base salary and bonus
  • Health/Dental/Vision insurance
  • Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
  • Voluntary Enhanced LTD Program
  • Voluntary Hospital, Accident, and Cancer Programs
  • 401(k) with 100% match up to 5%
  • Paid parental leave
  • Pre-tax transit accounts
  • Employee Assistance Program for emotional, financial, and legal support
  • Generous paid time off
  • Flex Summer Fridays
  • Employee engagement programs
  • Volunteer time off
  • Continuing education
  • Complimentary Empire State Building Observatory access
  • Complimentary gym membership and other wellness benefits
  • Employee Discount Programs
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