San Gabriel Valley Habitat For Humanity-posted 1 day ago
$21 - $25/Yr
Full-time • Entry Level
Onsite • Monrovia, CA

The Accounts Payable Clerk is responsible for supporting day-to-day accounts payable activities by performing routine, transactional tasks with accuracy and timeliness. This role ensures vendor invoices and related documentation are properly entered, matched, and routed for approval in accordance with established procedures and organizational policies. The position works cross-functionally with Finance, Construction, Real Estate Development (RED), Programs, and ReStore teams to support efficient invoice processing and maintain positive vendor relationships. This role is well suited for an organized, detail-oriented professional who can manage repetitive tasks and follow established processes in a fast-paced, mission-driven nonprofit environment.

  • Process vendor invoices, expense reimbursements, and credit card transactions accurately and on schedule
  • Verify invoices for accuracy, proper coding, and required approvals before payment
  • Maintain organized electronic and physical AP files in accordance with audit requirements
  • Set up and maintain vendor records, including W-9s, contracts, and insurance documentation
  • Respond to vendor inquiries and resolve discrepancies in a professional and timely manner
  • Support year-end 1099 preparation and reporting
  • Ensure compliance with internal controls, approval thresholds, and grant/funding requirements
  • Assist with monthly AP reconciliations and reporting
  • Support audits by providing requested documentation and explanations
  • Coordinate with Construction, RED, Programs and ReStore teams regarding vendor billing and job cost allocation
  • Identify opportunities to improve AP processes and documentation standards
  • 2+ years of accounts payable or general accounting experience
  • Strong attention to detail and organizational skills
  • Proficiency with accounting software and Microsoft Excel
  • Knowledge of California compliance and audit requirements
  • Ability to manage multiple deadlines and maintain confidentiality
  • Experience in a nonprofit or grant-funded environment is preferred
  • Familiarity with construction-related invoicing and job cost tracking is preferred
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