Accounts Payable Specialist
About The Position
TransPerfect is the world's largest provider of language services and technology solutions for global business, operating from over 100 offices across six continents. They offer a comprehensive range of services in more than 170 languages to clients worldwide, with over 5,000 global organizations utilizing their GlobalLink® technology for multilingual content management. The company is ISO 9001 and ISO 17100 certified, with global headquarters in New York and regional headquarters in London and Hong Kong. The Accounts Payable Specialist will be responsible for accurate data entry of invoices, resolving payment issues, and addressing payment inquiries from company vendors and internal business managers. This role involves issuing payments to suppliers, managing recurring lease/loan and operational payments (such as rent, phones, and internet), processing irregular invoiced payments for non-linguistic vendors, handling employee reimbursements, and making payments to government agencies and taxation authorities. Additional duties include coding bills to appropriate G/L accounts, performing vendor/company reconciliations, maintaining open communication with other departments, TransPerfect offices, and vendor AR departments to ensure efficient accounts payable processes, and processing expense reports submitted via Concur. The specialist will also be required to immediately report service interruptions due to late or missing payments, track late payments with detailed information, foster teamwork within the accounting department, scan and upload documents to archives, notify vendors of payments, contact payees regarding payment issues, and undertake special projects as assigned by management.
Requirements
- Great attention to detail
- Strong computer skills
- Able to perform in high pressure situations
- Problem-solving abilities
- Understanding of chart of accounts
- Superior written and spoken communication skills
- Bachelor’s degree or equivalent and 1 year of office experience.
Nice To Haves
- Experience with any Accounting platform preferred
Responsibilities
- Data Entry – entering invoices without errors
- Resolve payment issues and answer payment questions from company vendors and internal business managers.
- Issue payments to suppliers
- Lease/loan payments – recurring payments to be made in accordance with underlying documents.
- Operations recurring payments – monthly payments for rent, phones, internet, and other services
- Operations invoiced payments – irregular payments for invoiced items (non-linguistic vendors)
- Employee Reimbursements
- Government Agencies & Taxation Authorities
- Code bills with regards to G/L accounts
- Vendor/Company Reconciliations
- Maintain an open line of communication with other departments, TPT offices and vendor’s AR departments – enabling the accounts payable process to flow efficiently
- Process expense reports submitted via Concur
- Immediately report any service interruptions resulting from late or missing payments
- Track late payments including vendor, bill date, due date, check date, late fee, explanation, etc.
- Work as a team player within the accounting department and foster an environment of teamwork
- Scanning and uploading of documents to archives
- Notify vendors of payments
- Contact payees regarding payment issues
- Special projects as assigned by management
Benefits
- comprehensive benefits package including medical, dental, and vision insurance
- 401k matching
- membership to child-care providers
- other TransPerks
- your birthday off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
