Accounts Payable Specialist

Rockforce • Nashville, TN

9d • Onsite

About The Position

The Accounts Payable Clerk supports daytoday accounts payable operations under the direction of the Accounts Payable Manager. This role is responsible for invoice processing, expense and reimbursement support, vendor communication, and assisting with monthend close activities. This is a hands-on, detail-oriented role based in Whites Creek, TN that requires a majority in-office presence to support close collaboration with Accounting, Payroll, and Operations teams.

Requirements

• 1–3 years of accounts payable or general accounting experience
• Strong attention to detail and accuracy
• Basic understanding of invoice processing and expense reimbursements
• Ability to manage multiple tasks and meet deadlines
• Strong communication and organizational skills

Nice To Haves

• Experience in a projectbased, services, staffing, or payroll environment
• Familiarity with corporate credit card and expense reporting programs
• Experience in a multientity accounting environment

Responsibilities

• Invoice Processing
• Receive, review, and process vendor invoices for accuracy and completeness
• Code invoices to the appropriate general ledger accounts, projects, and entities
• Match invoices to supporting documentation and required approvals
• Enter invoices into the accounting system in a timely manner
• Expense Reports & Reimbursements
• Assist with processing employee expense reports and reimbursements
• Review expense submissions for documentation and policy compliance
• Support corporate credit card expense processing and reconciliation
• Communicate with employees regarding missing receipts or required corrections
• Vendor Support
• Assist with vendor setup and maintenance, including required documentation
• Respond to basic vendor inquiries regarding invoice status and payments
• Help resolve invoice discrepancies and payment issues
• Payment Support
• Assist with preparation of weekly or scheduled payment runs
• Ensure payments are processed accurately and on time
• Maintain organized records of invoices, approvals, and payment documentation
• Month-End Close Support
• Assist with accounts payablerelated monthend close tasks
• Support accrual preparation and reconciliations under AP Manager direction
• Ensure expenses are recorded in the correct accounting period
• General Support & Controls
• Maintain organized AP files and supporting documentation
• Follow established internal controls and procedures
• Identify issues or inefficiencies and escalate to the AP Manager
• Provide general administrative support to the accounting team as needed

Benefits

• Competitive Wages
• Eligible employees may participate in comprehensive health, dental, and vision insurance plans, as well as a 401(k) plan, once qualification requirements are met.
• Opportunities for professional development and advancement
• Gain handson accounting experience in a fastpaced environment
• Work closely with experienced accounting leadership
• Opportunity for growth and advancement within the accounting team

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees