Accounts Payable Specialist

AgriVision Equipment and PrairieLand Partners•Pacific Junction, IA

8d•Onsite

About The Position

The Accounts Payable Specialist is responsible for the maintenance of accurate and on-time payables and records relative to the accounts payable function of AVE-PLP. This position coordinates activities and cooperates with other departments to best serve the needs of customers and co-workers. The Accounts Payable Specialist reports to the Accounts Payable Lead. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Processes invoices and payments in a timely and accurate fashion and maximizes discounts through timely payment of invoices. Files necessary paperwork and scans paperwork into electronic accounting system. Forwards invoices to appropriate associate or manager for receipting and/or payment authorization. Obtains proper authorization when required and matches invoices to properly approved purchase orders and receiving documents. Assists with accounting records and ledgers by reconciling monthly statements and transactions. Notifies purchasing and/or receiving about major variances. Maintains the vendor database and contacts vendors regarding errors on invoices. Assigns codes to invoices. Manages Accounts Payable (A/P) email inbox to include reviewing vendor invoices, credit memos, and statements and distribute source documents immediately for departmental approval or review. Prepares invoices for payment. Prepares accounts payable checks/Electronic Funds Transfer (EFT) payments. Manages 1099 settings based on vendor type. Performs other duties as required and necessary to ensure the success of AVE-PLP.

Requirements

Ability to consistently promote, support, work, and act in a manner in support of AVE-PLP’s DNA.
Ability to maintain confidential and meticulous records.
Ability to handle a heavy volume of A/P work that includes data entry, filing, matching, and batching of invoices, and maintaining relationships with the field operations team and vendors.
Excellent customer and employee service skills.
Ability to answer all vendor inquiries professionally and positively.
Ability to maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service.
Strong time management and organizational skills.
Strong oral communication skills; including telephone skills.
Ability to provide a high level of attention to detail and accuracy, meet deadlines, and multi-task.
PC skills utilizing Windows applications (especially Word and Excel) as well as ability to learn other accounting software systems.
Associates degree in Accounting or related field is required.
One or more years of experience as an accountant or bookkeeper is required.
Must have reliable transportation.
Must have and maintain a valid drivers license.
Passing a driving record (MVR), criminal history background checks, employment verification, and drug screen will be required prior to the start of employment.

Nice To Haves

Bachelors degree in Accounting or related field is preferred.
An equivalent combination of education and experience may be substituted on a year for year basis.

Responsibilities

Processes invoices and payments in a timely and accurate fashion and maximizes discounts through timely payment of invoices.
Files necessary paperwork and scans paperwork into electronic accounting system.
Forwards invoices to appropriate associate or manager for receipting and/or payment authorization.
Obtains proper authorization when required and matches invoices to properly approved purchase orders and receiving documents.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Notifies purchasing and/or receiving about major variances.
Maintains the vendor database and contacts vendors regarding errors on invoices.
Assigns codes to invoices.
Manages Accounts Payable (A/P) email inbox to include reviewing vendor invoices, credit memos, and statements and distribute source documents immediately for departmental approval or review.
Prepares invoices for payment.
Prepares accounts payable checks/Electronic Funds Transfer (EFT) payments.
Manages 1099 settings based on vendor type.
Performs other duties as required and necessary to ensure the success of AVE-PLP.