Accounts Payable Specialist

Hays Electrical Services • Houston, TX

3d

About The Position

We are looking for a proactive and detail-oriented Accounts Payable Specialist with a strong background in construction accounting. This role involves managing vendor payments and processing purchase orders, while maintaining excellent communication and customer service with internal teams and external vendors.

Requirements

• High school diploma or equivalent; associate degree in accounting or related field preferred
• 5-10 years of accounts payable experience, preferably in the construction industry
• Excellent problem-solving, communication, and customer service skills
• Proficiency in Microsoft Excel and accounting software (e.g., Sage, Viewpoint, QuickBooks)
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong attention to detail and organizational skills

Nice To Haves

• Experience with heavy PO environments and subcontractor invoicing
• Familiarity with construction project documentation and compliance

Responsibilities

• Review, verify, and process invoices and check requests
• Process all Purchase Orders (3 way match)
• Ensure proper coding and approval of invoices
• Monitor accounts to ensure payments are up to date
• Resolve invoice discrepancies and communicate with vendors and project managers
• Assist with month-end closing and reporting
• Assisting in all bank auto draft reconciliations
• Experience working directly with various vendors (vendor master administration)
• Support audits and provide documentation as needed
• Generate payment proposals to be paid and approved
• Perform comprehensive reconciliations of bank credit card transactions, ensuring accuracy and compliance with company policies; conduct audits to identify discrepancies, prevent fraud, and maintain financial integrity

Benefits

• Competitive salary commensurate with experience.
• Comprehensive benefits package, including health, dental, and retirement plans.
• Opportunities for professional growth and advancement within a rapidly expanding company.
• Collaborative and supportive work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees