Accounts Payable Specialist

Kahana & Feld LLP•Irvine, CA

just now•$35 - $37•Hybrid

About The Position

The Accounts Payable Specialist will be responsible for the accurate and timely processing of invoices and vendor payments, ensuring proper approvals, account coding, trust transactions, reconciliations, and resolution of payment inquiries while supporting month-end and year-end close activities.

Requirements

At least 2 years of experience in an accounts payable role.
Law Firm background.
Strong organizational skills and high attention to detail to ensure accurate and error-free data entry.
Excellent communication skills, both written and verbal, to effectively interact with vendors, tenants, and internal teams.
Self-driven and able to work independently while also being a collaborative team player.
Solid understanding of basic accounting principles and procedures.
Ability to meet deadlines and handle a high volume of transactions efficiently.
Ability to work independently with good time management skills.
Experience with invoice processing.

Responsibilities

Prioritize and review check requests for appropriate approvals and ensure necessary backup documentation is in place.
Review aging report for to insure timely vendor payments.
Review invoices for accuracy of account coding, client disbursements and verification of sales tax for adherence to company policies.
Handle application of trust and the release of trust payments.
Research and resolve moderate to complex inquiries concerning account status, payment terms, etc.
Respond to all internal/external vendor inquires in a timely manner.
Communicate and assist outer offices as needed with vendor payment inquiries.
Reconcile vendor statements and research and correct discrepancies.
Assist in month-end/year-end closing processes and ad hoc projects.
Send vendor expenses to clients for direct payment, ensuring clarity and promptness in communication.