Accounts Payable Specialist

ABM US•Sugar Land, TX

12h

About The Position

This position is responsible for ensuring that expenses are recorded accurately and paid in a timely manner as a part of the S2P team within the Enterprise Service Center (ESC). This position executes business processes related to Operations, Vendors, Procurement, Accounting Managers, and internal stakeholders; supports the S2P Team in ensuring that software and other tools are available and functional to efficiently and effectively process accounts payable; ensures that process flows and accountabilities are followed to maintain strong internal controls and safeguard the assets of ABM Industries; participates in a team that oversees the processing of accounts payable records; helps ensure that appropriate accounts payable reconciliations are completed; monitors performance of automation and business processes; and supports process improvement efforts.

Requirements

1+ Plus year of Procure-to-Pay experience within a Shared Services Environment; with 3+ years of experience in accounting operations roles.
Experience in working with an ERP i.e., JDE/Oracle experience
Excellent Excel and PowerPoint Skills
Associates Degree in Accounting or related discipline
Ability to analyze, solve problems, and adapt to changing organizational and operational needs
Ability to work collaboratively with all departments
Excellent communication and interpersonal skills with the ability to interface comfortably at all levels both internally and externally
Strong attention to detail and excellent problem-solving skills
Flexible; ability to adapt to changing priorities and multiple tasks

Responsibilities

Maintain a culture of service. This culture includes developing and maintaining relationships with the field operations teams, collections team counterparts in the ESC and stakeholders and partners in Procurement, FP&A, IT, HR, Internal Audit, and others. Enable two-way communication and a feedback loop to optimize process outcomes
Support the implementation and maintenance of systems, and policies and procedures, to ensure adherence to company guidelines
Support Accounts Payable process and system implementations
Work directly with suppliers, or internal stakeholders, to resolve queries, as well as establishing and maintaining relationships.
Process and verify vendor invoices in a timely and accurate manner.
Process accounts payable using accounting/ERP software and other related programs
Work with other departments (including field operations) to gather data, analyze information, and resolve any discrepancies or queries related to supplier payments, supplier invoices, purchase orders, and employee expenses.
Receive and resolve internal (and external) queries regarding various AP related topics including accounts, invoices, payments, and/or purchase orders.
Assist with month-end close AP activities, including account reconciliation and monthly reporting activities.
Assist with accounts payable audits, including compiling information and responding to auditors during yearly external audit activities.
Perform other activities in support of the Accounts Payable department.
Participate in continuous process improvements and other related projects as needed.