Accounts Payable Specialist

Indian River State College • Fort Pierce, FL

5d • $17

About The Position

Join Indian River State College as an Accounts Payable Specialist and play a key role in supporting the financial operations that keep our institution running smoothly. In this detail-driven position, you’ll do more than process payments you’ll help ensure accuracy, build strong vendor relationships, and collaborate with teams across the College to support our mission of serving students and the community. This role is ideal for someone who enjoys solving problems, working with numbers, and taking ownership of important financial processes. From reconciling invoices to researching discrepancies and supporting procurement activities, your work will directly contribute to the integrity and efficiency of our financial systems. If you’re organized, dependable, and take pride in getting the details right, you’ll find a supportive team and meaningful work here at The River—where your contributions help power opportunity through education. About Us Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs. At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive. Why Join the River When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day. What We Offer At Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes: · Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP). · Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage. · Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options. · Time for You: Generous paid vacation, personal, and sick leave to support work-life balance. · Perks & Discounts: Reduced rates on services and tickets to local attractions. · Growth & Development: Professional development programs, leadership training, and opportunities to advance your career. JOB SUMMARY: Under general supervision, this position provides support for Accounts Payable. Duties include processing payments, answering inquiries, and performing general accounting and administrative duties such as comparing systems reports to balances, verifying data, and collaborating with internal departments. SPECIFIC DUTIES AND RESPONSIBILITIES: Processes and enters payments. Reconciles vendor invoices, purchases orders, and receives statements; conducts research to correct invoicing discrepancies. Works with vendors to resolve Accounts Payable issues. May provide back-up for the Procurement Card Coordinator, which consists of reconciling P-Card charges and statements; monitors the card-holders’ use; and questions unusual transactions. May complete monthly settlement runs for College’s credit card holders. Ensures required documentation exists to support transactions; contacts vendors for those documents. Processes reimbursements from sales tax paid via expense reports. May track monthly and annual utility price increases/decreases. Creates supplier contracts at the beginning of each fiscal year. Completes all other duties and responsibilities as assigned. QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS: Associate Degree in Accounting or a closely related field; two (2) years of related work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Knowledge of accounting including reconciliation of financial records and related computer accounting systems/software. Skill in organizing. Skill in working with Microsoft Office and Windows based applications. Ability to work with people under high pressure situations; be accurate and detailed oriented; and work independently. Ability to complete appropriate financial paperwork and reconciliation. PHYSICAL DEMANDS: This position is classified as sedentary work, primarily involving sitting with occasional walking and standing to perform job duties. The role requires the ability to sit, stand, walk, bend, reach, stoop, and occasionally lift or carry items weighing more than 25 pounds. Manual dexterity is essential for operating standard office equipment, including copiers, fax machines, calculators, telephones, and similar devices. Indian River State College expects all employees to adhere to proper safety standards while performing their duties. ADDITIONAL EXPECTATIONS: Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis. This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.

Requirements

• Associate Degree in Accounting or a closely related field; two (2) years of related work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Knowledge of accounting including reconciliation of financial records and related computer accounting systems/software.
• Skill in organizing.
• Skill in working with Microsoft Office and Windows based applications.
• Ability to work with people under high pressure situations; be accurate and detailed oriented; and work independently.
• Ability to complete appropriate financial paperwork and reconciliation.

Responsibilities

• Processes and enters payments.
• Reconciles vendor invoices, purchases orders, and receives statements; conducts research to correct invoicing discrepancies.
• Works with vendors to resolve Accounts Payable issues.
• May provide back-up for the Procurement Card Coordinator, which consists of reconciling P-Card charges and statements; monitors the card-holders’ use; and questions unusual transactions.
• May complete monthly settlement runs for College’s credit card holders.
• Ensures required documentation exists to support transactions; contacts vendors for those documents.
• Processes reimbursements from sales tax paid via expense reports.
• May track monthly and annual utility price increases/decreases.
• Creates supplier contracts at the beginning of each fiscal year.
• Completes all other duties and responsibilities as assigned.

Benefits

• Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).
• Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.
• Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.
• Time for You: Generous paid vacation, personal, and sick leave to support work-life balance.
• Perks & Discounts: Reduced rates on services and tickets to local attractions.
• Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees