Accounts Payable Specialist

Aston Carter•Town of Colonie, NY

12d•$20 - $24•Onsite

About The Position

Ensure payments of invoices, reimbursements, refunds, credits, and related items are processed in an accurate and timely manner in the Enterprise Resource Planning (ERP) software in accordance with cash allocation issued by Treasury. This includes awareness of and consideration for invoices with sensitive payment terms or rebate or discount opportunities based on payment timing. Issues that require additional intervention should be identified and addressed timely. Ensure timely and accurate compilation and distribution of mailed payments. Ensure compliance with and enforcement of all applicable policies, procedures, and and regulations. This includes ensuring all invoices and expense reimbursements include appropriate and required documentation and approval(s). Ensure compliance with supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location and payment method. Maintain database and related files for supplier invoices received that cannot be processed in ERP. Ensure documentation is accurate and complete, and reviewed and updated at least weekly. Respond to inquiries and requests for assistance in a timely and professional manner. Assist, educate, and support departments, colleagues, and suppliers with requests concerning invoice or reimbursement processing, policies, or payment status. Assist with coordination and completion of any and all monthly and year end activities, including completion of 1099 filings. Assist with identification and pursuit of unclaimed funds identified for the organization. Ensure records are maintained and accessible to support and comply with financial processes and regulations. Work collaboratively with all other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer services in a collaborative and efficient manner. This includes but is not limited to Supply Chain departments of Sourcing & Contracting, Data Integrity, Accounts Payable, and Receiving and Distribution, but also Finance and Treasury.

Requirements

2+ years of accounts payable experience
Associates Degree

Responsibilities

Ensure payments of invoices, reimbursements, refunds, credits, and related items are processed in an accurate and timely manner in the Enterprise Resource Planning (ERP) software in accordance with cash allocation issued by Treasury.
Ensure timely and accurate compilation and distribution of mailed payments.
Ensure compliance with and enforcement of all applicable policies, procedures, and and regulations.
Ensure compliance with supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location and payment method.
Maintain database and related files for supplier invoices received that cannot be processed in ERP.
Respond to inquiries and requests for assistance in a timely and professional manner.
Assist with coordination and completion of any and all monthly and year end activities, including completion of 1099 filings.
Assist with identification and pursuit of unclaimed funds identified for the organization.
Ensure records are maintained and accessible to support and comply with financial processes and regulations.
Work collaboratively with all other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer services in a collaborative and efficient manner.