Accounts Payable Specialist

Robins Kaplan LLP•Minneapolis, MN

20d•$28 - $34•Onsite

About The Position

To be part of a dynamic team to facilitate the routine and advanced accounts payable functions of the law firm. This position will work with others who share a passion for doing great work in the best interest of the firm, our vendors and our clients.

Requirements

High attention to detail
Efficient at entering data (Typing and 10-key skills)
Highly accurate
Excellent organizational and customer service skills
Excellent written and verbal communications skills, tact, discretion, dependability, and confidentiality
Intermediate knowledge of Microsoft Office; including Outlook, Word, and Excel
Technological and mathematical aptitude
Associate’s degree in Finance, Accounting, Business or related field required

Nice To Haves

Bachelor’s degree in Finance, Accounting, Business, or related field preferred
Prior accounts payable experience preferred in the legal or professional service industry preferred
Prior experience with Elite 3E and/or Aderant legal software and Emburse Expense and Invoice preferred

Responsibilities

Accurately and efficiently process & pay vendor invoices; includes data entry, reviewing for accuracy, ensuring compliance of firm policies, routing for appropriate approvals, archiving backup, creating and delivering of end documents (checks, reports, etc.)
Review and process Trust Disbursement requests authorized by the matter Billing Attorney; validate and ensure accuracy of the disbursement based on supporting documentation
Accurately and efficiently process firm employee and partner expense reimbursements and/or corporate card account transactions
Accurately and efficiently process on demand check requests for firm members
Accurately onboard new vendors and maintenance of existing vendors; including vendor information, setup of appropriate 1099 information, payee terms and remittance information
Respond and service legal administrative assistants, attorneys, and other firm and accounting personnel via email, telephone, or interoffice mail
Sort and distribute incoming mail to the accounting department
Ensure Sales & Use Tax compliance and reporting as it relates to processed vendor invoices or expense reimbursements
Continuous review and improvement of the Accounts Payable processes and documentation
Support/Backup of Accounts Payable functions as assigned or as needed
Complete ad-hoc projects, requests, or other items as directed by his/her manager
Setup and maintain firm timekeeper setups within the financial system
Process daily deposit for the firm
Enter and/or review matter cost recovery and voucher/invoice loads
Process Charitable Foundation disbursements
Prepare reconciliation of vendor accounts
Review and ensure proper 1099 reporting and filing requirements
Individual in this position will provide additional assistance and support as directed by his/her supervisor.