Accounts Payable Specialist-Accounting-San Marcos

Palomar Health Medical Group•San Marcos, CA

1d•$24 - $34

About The Position

The Accounts Payable Specialist is responsible for all accounts payable transactions, reports, and check runs. The Accounts Payable Specialist will maintain all accounts payable files and provide backup for payroll and cashiering. Accurately and in a timely manner sorts all A/P invoices and statements and verify proper written approval. Verifies invoices against purchase order for price, sales tax, discount, and sum total. Ensures that all W-9’s are received from all Vendors. Communicate with Vendors as needed to resolve issues. Verifies proper coding and selection of payment schedule and ensures proper trade discount. Inputs invoices and check requests, resolves variances, and prepares check runs. Runs month end reports for A/P and Accrued Purchases reconciliation and process the AP month-end close. Maintain and save electronic AP invoices and Payments with related reports. Prepare and file 1099’s at year-end. Provide backup for cashiering as needed. Collects daily receipts, completes bank deposit, and cashiering reports. Ability to speak and read English at a level that is sufficient to satisfactorily perform the essential functions of the position. Knowledge of standard office equipment (i.e., calculator, fax, photocopier) and personal computer and computer software skills (i.e., MS Windows, Excel, Word, PowerPoint, internet, e-mail). Windows computer skills including proficient use of keyboarding, use of mouse or keys for functions such as selecting items, use of drop-down menus, scroll bars, opening folders, copying and similar operations required upon employment or within the 1st two weeks of employment to perform the essential functions of the job. Performs other duties as assigned. Follows Palomar Health Medical Group rules, policies, procedures, applicable laws, and standards. Carries out the mission, vision, and quality commitment of Palomar Health Medical Group.

Requirements

Ability to speak and read English at a level that is sufficient to satisfactorily perform the essential functions of the position.
Knowledge of standard office equipment (i.e., calculator, fax, photocopier) and personal computer and computer software skills (i.e., MS Windows, Excel, Word, PowerPoint, internet, e-mail).
Windows computer skills including proficient use of keyboarding, use of mouse or keys for functions such as selecting items, use of drop-down menus, scroll bars, opening folders, copying and similar operations required upon employment or within the 1st two weeks of employment to perform the essential functions of the job.
Minimum Education: High School diploma or GED
Minimum Experience: Minimum two years accounts payable experience

Nice To Haves

Preferred Education: Not applicable
Preferred Experience : Not applicable
Required License: Not applicable
Preferred License: Not applicable
Required Certification: Not applicable
Preferred Certification: Not applicable

Responsibilities

Responsible for all accounts payable transactions, reports, and check runs.
Maintain all accounts payable files and provide backup for payroll and cashiering.
Accurately and in a timely manner sorts all A/P invoices and statements and verify proper written approval.
Verifies invoices against purchase order for price, sales tax, discount, and sum total.
Ensures that all W-9’s are received from all Vendors.
Communicate with Vendors as needed to resolve issues.
Verifies proper coding and selection of payment schedule and ensures proper trade discount.
Inputs invoices and check requests, resolves variances, and prepares check runs.
Runs month end reports for A/P and Accrued Purchases reconciliation and process the AP month-end close.
Maintain and save electronic AP invoices and Payments with related reports.
Prepare and file 1099’s at year-end.
Provide backup for cashiering as needed.
Collects daily receipts, completes bank deposit, and cashiering reports.
Performs other duties as assigned.
Follows Palomar Health Medical Group rules, policies, procedures, applicable laws, and standards.
Carries out the mission, vision, and quality commitment of Palomar Health Medical Group.