Accounts Payable Specialist-Onsite OKC, OK

APMEX•Oklahoma City, OK

4d•$21 - $24•Onsite

About The Position

We are seeking a local candidate for this role! We would love to see you in our OKC office Tuesday-Thursday to experience our culture! APMEX is looking for an Accounts Payable Specialist to join the accounting team! The Accounts Payable Specialist will perform all duties necessary to ensure invoices and payments are accurately reviewed, processed, and posted in a timely manner. This role is also responsible for processing customer refunds with accuracy and efficiency, as well as executing all payment functions for invoices to ensure prompt disbursement. The incumbent will report directly to the AP Manager.

Requirements

High school diploma required
1-3 years of experience in Accounts payable or related accounting experience preferred
Strong Excel and spreadsheet skills with a high level of accuracy
Excellent organizational skills with the ability to manage multiple priorities and meet deadlines
Confidence in communicating with vendors and cross-functional teams
High level of integrity and ability to handle confidential information with discretion
Solid understanding of accounts payable processes and basic accounting principles
A proactive, dependable work style with a commitment to quality and continuous improvement
Communication: Clearly and professionally communicates both verbally and in writing; shares information effectively and practices active listening
Technical Proficiency: Comfortable working with accounting systems and digital tools, including Microsoft Office (advanced Excel skills for data analysis and reporting); quick to learn new technologies
Accountability & Dependability: Takes ownership of responsibilities, meets deadlines, adapts to changing priorities, and maintains consistent reliability
Collaboration: Builds strong relationships with internal teams and vendors; approaches interactions with professionalism, flexibility, and a solutions-oriented mindset

Nice To Haves

Bachelor’s degree or working towards, Accounting or Finance preferred
Knowledge of Great Plains Dynamics or similar Accounting software is a plus

Responsibilities

Process invoices transmitted to the accounting system from the inventory system, ensuring they match the corresponding purchase order (PO) and vendor invoice when provided
Review and process vendor credit invoices, ensuring accuracy prior to payment and obtaining approvals as required
Review and process customer refunds in a timely and accurate manner
Review and process RMA (Return Merchandise Authorization) transactions, ensuring proper documentation and alignment with company procedures
Verify payment methods and confirm banking details for ACH and wire transactions as needed
Initiate ACH batches and wire payments for all disbursements, including PO invoices, operational expenses, and customer refunds
Print and distribute checks for all required payments, including vendor invoices, operational expenses, and customer refunds
Update and maintain document scans within the inventory system as needed
Review and process secondary invoices in the accounting system related to vendor credit PO receipts
Plan and prioritize daily activities to meet assigned deadlines
Effectively communicate with internal teams, vendors, and customers via Microsoft Teams, email, and phone to ensure timely resolution of inquiries and issues
Build and maintain strong working relationships internally and with vendors
Organize workflow to maximize efficiency and accuracy
Perform other duties as assigned by Management