ACCOUNTS PAYABLE SPECIALIST

Hatzel & Buehler Inc•Wilmington, DE

6d•Onsite

About The Position

The Accounts Payable Specialist performs the day-to-day activities and transactions related to overall payable accounting administration. Under the direction of the Accounts Payable Manager, this role will serve as a back-up for critical payable department responsibilities, support current team and respond to internal and external inquiries.

Requirements

Strong understanding of standard accounting policies and procedures.
Proficiency with Spectrum ERP system or similar software.
Excellent attention to detail and organizational skills.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.

Nice To Haves

Experience in accounts payable and managing vendor relationships is preferred.
Leadership experience or potential to lead a team effectively.

Responsibilities

Maintain current accounts and assist with invoicing and other accounts payable tasks.
Ensure adherence to standard accounting policies and procedures.
Review vendor invoices for accuracy and confirm appropriate backup documentation before processing payments.
Assist the team with vendor payments, ensuring proper verifications and authorizations are gathered to meet account payment terms.
Conform to standard procedures when entering data into the Spectrum ERP system.
Serve as a resource to vendors for accounts payable-related questions, payment status, or document requests.
Streamline communication processes to provide resolution.
Participate in department audit projects, including research and data collection.
Research accounting records such as check registers, posting journals, trial balances, and other reports.
Support ComData requests and transactions, updating the manager on progress as needed.
Arrange payment selections, print checks, and obtain appropriate signatures for final distribution.
Provide cash requirement reports requested by leadership promptly.
Facilitate petty cash disbursements, document transactions, and follow company guidelines.
Respond to accounts payable-related requests from branch locations, external customers, and collaborate with the accounting team as needed.
Serve as the first point of contact for communication with vendors regarding all aspects of the accounts payable function.
Complete various Ad-hoc AP projects as needed to support accounting operations.
Collaborate with the manager to recommend ways to optimize and standardize AP processes and internal controls.