Accounts Payable Specialist

The 1916 Company•Lower Merion Township, PA

9d•$25•Onsite

About The Position

The 1916 Company is looking to add to our team in the Bala Cynwyd, PA location. We are seeking a detail-oriented Accounts Payable Specialist to join our growing accounting team. This role supports a high-volume, fast-paced accounts payable environment and is responsible for processing invoices, managing approvals, maintaining vendor records, and ensuring timely and accurate payments. The position works closely with buyers, vendors, and internal departments to track vendor deposits, front money, and high-value inventory payments while maintaining strong vendor relationships.

Requirements

3+ years of Accounts Payable experience
Experience in a high-volume AP environment
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a fast-paced setting
NetSuite experience preferred
Ramp Experience a plus
Proficiency in Microsoft Excel (Pivot tables, VLOOKUP etc.)
Excellent written and verbal communication skills
Reliable Transportation
Work additional hours as needed
Associates degree or College degree desirable

Nice To Haves

NetSuite experience preferred
Ramp Experience a plus
Associates degree or College degree desirable

Responsibilities

Review and manage AP inbox and route invoices for approval
Enter approved invoices and payments into NetSuite and Ramp
Maintain vendor records and ensure accurate coding and documentation
Process ACH, wire, and credit card transactions
Follow up on outstanding approvals and missing documentation
Perform vendor statement reconciliations and resolve discrepancies
Track front money and vendor prepayments in coordination with buyers
Maintain accurate records of deposits, credits, and vendor balances
Ensure monthly vendor bills (utilities, insurance, etc.) are recorded Assist Manager with full cycle Accounts Payable
Daily data entry of vendor bills and expense reports
Assist with monthly reconciliations of vendor accounts
Assist in properly applying vendor payments made via ACH, Wire and credit card on a timely basis
Ensure expenses are properly coded to the correct general ledger account
Communicate daily with department heads for vendor invoice approval and information.
Administrative duties as assigned- such as filing and scanning of paperwork on a daily basis.