Accounts Payable Specialist

ODUrent•Norfolk, VA

14d•$50,000 - $60,000

About The Position

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to manage vendor payments, invoices, and financial accuracy across our portfolio. This role is critical to maintaining strong vendor relationships, ensuring timely payments, and supporting maintenance and operations through accurate financial tracking.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field required
5+ years of Accounts Payable or general accounting experience
Experience with property management software ( Buildium preferred )
Strong attention to detail and accuracy
Ability to manage high volume and meet deadlines in a fast-paced environment
Strong communication and problem-solving skills
Proficient in Microsoft Excel and/or Google Sheets

Responsibilities

Invoice & Payment Processing Review, code, and enter invoices accurately into Buildium
Ensure all invoices are properly approved and matched to work orders or purchase orders
Process weekly check runs and electronic payments
Maintain strict adherence to payment deadlines
Vendor Management Communicate with vendors regarding invoices, discrepancies, and payment status
Maintain accurate vendor records (W-9s, contact info, insurance if applicable)
Resolve billing issues quickly and professionally
Reconciliation & Accuracy Reconcile vendor statements and identify discrepancies
Ensure all expenses are correctly coded to properties and accounts
Assist with month-end closing and reporting
Process & SOP Compliance Follow company Accounts Payable SOPs and internal controls
Ensure documentation is complete and audit-ready
Identify inefficiencies and recommend process improvements