Accounts Payable Clerk

Aston Carter•Town of Colonie, NY

1d•$20 - $24•Onsite

About The Position

The Accounts Payable Specialist is responsible for managing the payment and distribution of all accounts payable transactions to support the operations of all campuses. This includes handling invoices, reimbursements, refunds, credits, and related transactions through various payment methods. The role requires ensuring payments are processed accurately and promptly while complying with all relevant policies and regulations. The specialist will provide exceptional service levels to all stakeholders, both internally and externally.

Requirements

Proficiency in accounts payable and accounting software
Experience with vendor invoices and communication
Competence in Microsoft Office, particularly Excel
Strong administrative support skills, including filing and scanning
Excellent computer skills and data entry accuracy
Detail-oriented with the ability to work collaboratively
2+ years of accounts payable experience
Associate's degree

Responsibilities

Ensure accurate and timely processing of invoices, reimbursements, refunds, credits, and related items in the Enterprise Resource Planning (ERP) software, following cash allocation instructions from Treasury.
Be aware of and consider invoices with sensitive payment terms or rebate opportunities based on payment timing.
Identify and address issues requiring additional intervention promptly.
Compile and distribute mailed payments accurately and on time.
Enforce compliance with applicable policies, procedures, and regulations, ensuring all invoices and expense reimbursements include necessary documentation and approvals.
Ensure supplier file processes and standards compliance to correctly process and issue invoices and payments to the right supplier, location, and payment method.
Maintain and update the database for supplier invoices not processed in ERP, ensuring documentation accuracy and completeness, reviewing weekly.
Respond to inquiries and requests professionally and promptly, providing assistance, education, and support to departments, colleagues, and suppliers.
Assist in coordinating and completing monthly and year-end activities, including 1099 filings.
Pursue and identify unclaimed funds for the organization.
Maintain accessible records to support financial processes and regulatory compliance.
Collaborate with other departments such as Sourcing & Contracting, Data Integrity, Accounts Payable, and Receiving and Distribution, as well as Finance and Treasury, to support organizational missions and ensure outstanding customer service.