Accounts Payable Specialist

Preston Companies • Milpitas, CA

11d • $26 - $32 • Onsite

About The Position

The Accounts Payable Specialist is responsible for overseeing and executing all facets of the accounts payable process, ensuring timely and accurate payment of vendor invoices, expense reports, and other disbursements. This role also serves as a key liaison between internal departments and external vendors, helping to streamline AP operations, resolve discrepancies, and ensure compliance with financial policies.

Requirements

• Associate or bachelor’s degree in accounting, Finance, or related field preferred.
• 4–6+ years of AP experience, with at least 1–2 years in a senior or lead capacity.
• Strong understanding of general accounting principles.
• Experience with ERP systems (e.g., SAGE 300, TimberScan, SAP, Oracle, NetSuite, or Viewpoint for construction).

Nice To Haves

• Familiarity with construction industry payables, such as lien waivers, progress billing, subcontractor invoicing.
• Experience handling multi-entity or multi-state accounts payable.
• Prior involvement with 1099 processing and year-end closing.

Responsibilities

• Receive, review, and process high volumes of vendor invoices for accuracy, proper approval, and correct coding.
• Schedule and prepare checks, and ACH (Portal) payments according to payment terms.
• Monitor and manage aged payables to avoid late fees and maintain vendor relationships.
• Respond to vendor inquiries and resolve discrepancies related to payments and invoicing.
• Maintain accurate vendor records, including W-9s and tax information.
• Assist with monthly closing tasks, including reconciliation of AP sub-ledger to the general ledger.
• Generate reports related to payables, aging, and cash disbursements as requested.
• Ensure adherence to company policies, procedures, and internal controls.
• Support audits by preparing documentation and responding to auditor inquiries.
• Identify opportunities for automation or efficiency in the AP workflow.
• Train junior staff or provide guidance on AP best practices when applicable.

Benefits

• Comprehensive medical, dental, vision, and life insurance options
• Retirement savings plans with potential employer contributions
• Paid holidays and Paid Time Off (PTO)
• Access to training, certifications, and opportunities for career advancement
• Employee Assistance Program (EAP) and wellness resources

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree