Accounts Payable Specialist

East Coast Construction Services LLC•High Point, NC

1d•Onsite

About The Position

The Accounts Payable Specialist is responsible for providing oversight of all accounts receivable and accounts payable activities, including organizing and maintaining records, building and posting purchase orders and invoices, managing through discrepancies, and executing reconciliations to ensure accuracy and consolidation across all vendor statements. The Accounts Payable Specialist drives operational successes for field and management teams and must be comfortable collaborating with all levels of ECCS staff. This role is responsible for keeping all payables and receivables organized in Excel and reflected in Hardhat. You will record invoices for materials and rental equipment and verify receipts as they are received. You will create all invoicing according to purchase order or time and material input. This role will work directly with our Project Managers, our vendors, and our Accounts Payable and Accounts Receivables staff to ensure accuracy of reports and timely reconciliation of issues that arise.

Requirements

High school diploma or equivalent
2+ years of experience in purchase order management, accounts payable or general accounting
Strong attention to detail and accuracy
MS Excel is necessary

Nice To Haves

Associate degree in accounting or related field preferred
Familiarity with HardHat software is a +

Responsibilities

Providing oversight of all accounts receivable and accounts payable activities
Organizing and maintaining records
Building and posting purchase orders and invoices
Managing through discrepancies
Executing reconciliations to ensure accuracy and consolidation across all vendor statements
Keeping all payables and receivables organized in Excel and reflected in Hardhat
Recording invoices for materials and rental equipment and verifying receipts as they are received
Creating all invoicing according to purchase order or time and material input
Working directly with Project Managers, vendors, and Accounts Payable and Accounts Receivables staff to ensure accuracy of reports and timely reconciliation of issues that arise
Matching purchase orders, vendor invoices, and field documents to ensure accuracy and to identify/prevent discrepancies
Setting up Purchase Orders and coding invoices to appropriate ledger accounts (Excel, Hard-Hat)
Reviewing and resolving invoice inconsistencies by communicating with project managers, vendors, and other internal departments
Maintaining organized records of invoices, payment confirmations, and supporting documentation
Processing weekly expense reports in accounts payable and balancing monthly credit card statements
Billing at Project Manager direction on all purchase order work
Billing time and material service order work accordingly and at regular intervals
Assisting with month-end closing activities, including reconciliations and reporting
Assisting with year-end 1099 and W-9 vendor files
Providing support for sales and use tax returns and filings
Ensuring compliance with internal controls and company policies