Accounts Payable Specialist

Aligned Data Centers

77d

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Requirements

• Associate degree (A. A.) or equivalent and a minimum of three-five years related experience, or equivalent combination of education and experience.
• Proficient in MS Office (strong knowledge of Excel required), NetSuite (preferred).
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Acute attention to detail.
• Excellent written and verbal communication skills.
• Ability to prepare ad hoc reports and business correspondence with little notice.
• Strong organizational, problem-solving, and analytical skills; able to manage time as this position will work independently.
• Ability to identify, discern and make appropriate decisions on executing payables/receivables and appropriate escalation to VP, Controller.

Responsibilities

• Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
• Provides onboarding training with new hires and changes within NetSuite that would affect current employees.
• Interfaces with appropriate departments to secure proper payment approvals.
• Prepares accounts payable checks.
• Oversees maintenance of accounts payable files and records.
• Prepares 1099s and communicates with vendors/contractors to identify any missing gaps for documentation.
• Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
• Makes recommendations for process improvement and efficiencies.
• Processes and oversees expense reimbursement and reporting; exercising judgement in appropriate escalations.
• Makes recommendations to VP/Controller with regards to NetSuite efficiencies and processes.
• Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Prepares invoice deduction notices as required.
• Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
• Assists with monthly closings and bank statement reconciliation.
• Responsible for customized billing.
• Contacts customers to request payment of delinquent accounts.
• Confers with customers by telephone in attempt to determine reason for overdue payment and review terms of sales, service, or work agreement.
• Records information about financial status of customers and status of collection efforts.
• Sorts and files correspondence.
• Prepares collections and aging reports.
• Reviews payments and amounts paid to customer’s account.
• Researches customer claims of invoice payment and/or discrepancies.
• Coordinates customer requests for invoice copies, with accounting support staff, as requested.
• Assists with related special projects as required.

Benefits

• Diversity, gender-equal, and inclusive workforce.
• Opportunities for open positions and internships.

What This Job Offers

• Education Level: Associate degree