Accounts Payable Specialist

San Antonio Water System • San Antonio, TX

397d

About The Position

The Accounts Payable Specialist is responsible for ensuring timely payment of invoices and contracts to vendors. This role involves researching invoice discrepancies, matching invoices to checks, and performing verification duties on a weekly basis, all while maintaining compliance with organizational policies.

Requirements

• High School Diploma or GED.
• Two years' experience performing accounts payable procedures.
• Familiarity with an automated accounts payable system.
• Ten key by touch.
• Working knowledge of Microsoft Office software (Word & Excel).
• Ability to report to work on time, maintain a good attendance record, and work all designated work schedules.

Responsibilities

• Researches invoice discrepancies and initiates corrections as needed for proper payment.
• Inputs and retrieves invoice data for payment to vendors to comply with payment terms and deadlines.
• Monitors and researches questionable charges to ensure compliance with SAWS policies and procedures.
• Identifies duplicate payments and reports excessive payments to vendors that are purchase order applicable.
• Opens, date stamps, and sorts all mail received to prepare for processing.
• Matches invoices, board resolutions, and other necessary documents to check for submittal to Treasury Dept.
• Notifies key personnel in various departments to clear budgetary control queue screens on a daily basis.
• Prepares manual checks and enters information into the accounts payable system.
• Acts as Procurement Card Administrator Backup when needed.
• Establishes and maintains effective working relationships with internal and external users.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Industry: Utilities
• Education Level: High school or GED