Accounts Payable Specialist I

City Of Carson • Carson, CA

107d • $5,876 - $7,500

About The Position

The City of Carson is now accepting applications for the position of Account Payable Specialist I. The City of Carson reserves the right to close this recruitment at any time once a sufficient number of qualified applications have been received. The ideal candidate is a motivated and detail-oriented individual with foundational knowledge of accounts payable procedures and general accounting principles. The ideal applicant would have experience or training in processing invoices, matching purchase orders, reconciling statements, and maintaining accurate financial records. Comfortable working in a structured environment, they are dependable, organized, and able to follow established procedures accurately and efficiently. The candidate demonstrates strong data entry skills, proficiency with accounting software and Microsoft Excel, and a commitment to accuracy and timeliness. They are eager to learn, adaptable to changing priorities, and capable of working both independently and as part of a team under general supervision. Public government agency experience is a plus.

Requirements

• Graduation from high school or GED and completion of business, bookkeeping, or accounting coursework.
• Three (3) years of full-time, paid accounting clerical experience.
• Knowledge of general recordkeeping and bookkeeping practices.
• Knowledge of accounts payable methods and procedures.
• Basic accounting principles, practices, and procedures.
• Interpersonal skills using tact, patience, and courtesy.
• Oral and written communications skills.
• Modern business office practices and procedures, including filing systems.
• Applicable codes, regulations, and policies.
• Personal computer software and hardware, and other office machines.

Nice To Haves

• Experience in a public government agency.

Responsibilities

• Maintains a large, established accounts payable system affecting all City departments.
• Prepares, maintains, and ensures accuracy of records for assigned vendor accounts and a variety of related reports, logs, and listings.
• Ensures that there is a valid and duly executed contract or agreement prior to processing and release of payments.
• Reviews and balances encumbrances and adjusts as appropriate.
• Reviews and verifies accuracy of invoices, vouchers, bills, statements and related documents prior to processing and release of payment.
• Audits invoices against purchase orders and rectify any discrepancies.
• Assembles corrected and verified accounts payable documents to be used for computer input and performs data entry.
• Makes adjustments to correct errors and misclassified transactions; posts to ledgers, journals, and registers.
• Produces, sorts, and distributes checks.
• Verifies various accounts payable reports leading to the preparation and submission of the demand register resolution and accounts payable detail reports.
• Interprets and applies accounting rules and regulations.
• Provides information and assistance to vendors, outside agencies, and City employees.
• Participates in system procedures modifications.
• Maintains confidentiality of information and records.
• Provides work direction and guidance to others as assigned.
• Operates a variety of office machines including computer and related software, calculators, typewriters, ten-key adding machines, and copiers.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid holidays
• Paid time off
• Flexible scheduling

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED