Accounts Payable Specialist I or II

Tri Counties Bank•Chico, CA

5h•$22 - $28

About The Position

POSITION SUMMARY - AP Specialist I The Accounts Payable Specialist ensures the Bank’s bills are paid timely and consistent with purchasing authorization guidelines; ensures all processes are following bank policies & procedures; performs various other duties required within the functions of the Finance & Accounting department. POSITION SUMMARY - AP Specialist II The Accounts Payable Specialist II is the leader within our Accounts Payable department and ensures the Bank’s bills are paid timely and consistent with purchasing authorization guidelines; ensures all processes follow the Bank’s policies & procedures; performs various other duties required within the functions of the Finance & Accounting department.

Requirements

High school diploma or GED required; Accounting degree preferred.
Strong organizational, analytical and problem-solving skills.
Must be able to work independently.
Detail oriented with excellent written and verbal communication skills.
Strong computer skills are required. Preference for experience with Excel, Word and Prologue Financial Accounting AP software.
AP Specialist I: Minimum 3 years accounting/accounts payable/office experience.
AP Specialist II: Minimum 5 years accounting/accounts payable/office experience.

Responsibilities

Receives and organizes all invoices for the Bank.
Codes payables with proper general ledger numbers which requires in-depth knowledge of all general ledger accounts, accounting units, and their purpose.
Scans and uploads all invoices into the AP Software (Prologue) for processing.
Processes invoices for payment, verifying the proper approvals and limits are in place prior to input when applicable.
Verifies legitimacy of payable by matching invoices with applicable required documents.
Processes weekly check runs and prepare checks and payment stubs for mailing.
Assist in completing GL entries and prepare certain monthly reconciliations as directed by management.
Creates new vendor records in accordance with IRS reporting requirements.
Assists in identifying and tracking purchases applicable to the quarterly sales tax return.
Research inquiries from vendors, branch staff and other departments regarding AP transactions.
Prepare and file annual 1099 forms within IRS established guidelines.
Manage and organizes the receipt of all invoices for the Bank.
Ensures payables are coded with proper general ledger numbers which requires a high level of knowledge for all general ledger accounts, accounting units, and their purpose.
Oversees the processing of invoices for payment, verifying the proper approvals and limits are in place prior to input when applicable. Requires subject matter expertise with AP system & processes.
Analyzes/reconciles GL accounts and prepares journal entries as directed by management.
Understands and applies accounting principles in regard to AP postings and processing.
Sets goals and facilitates the achievement of Accounts Payable projects.
Processes and/or oversees weekly check runs, prepare checks for mailing, and ensures the ACH file is delivered & processed by Wire Operations.
Manages the vendor addition process in accordance with IRS reporting requirements.
Partners with Management in in the development and ongoing oversight of AP paperless systems. May include managing web users, approval limits per the Purchasing Policy and hierarchy of approvers.
Processes and tracks all prepaid expenses with a high knowledge of expense/period details.
Ensures all rent payments are made accurately and timely while tracking all adjustments.
Assists in identifying and tracking purchases applicable to the quarterly sales tax return.
Manage inquiries from vendors, branch & department staff regarding AP transactions.
Manage inquiries from vendors, branch & department staff regarding AP transactions.
Manage electronic vendor files to facilitate the preparation and filing of annual 1099 forms within IRS established guidelines.