Accounts Payable Representative I / Receptionist

Sonepar USA • Jackson, MS

31d

About The Position

As one of the largest utility distribution organizations in America, we constantly strive to bring our best to our customers, suppliers, and fellow associates. Irby Utilities is uniquely positioned to provide dynamic solutions to essential utility services impacting our local and broader communities. Job Summary The Accounts Payable Representative / Receptionist is responsible for compiling and maintaining accurate accounts payable records and providing front desk and switchboard support.

Requirements

• Knowledge of accounts payable principles, practices, and related regulations.
• Familiarity with accounting systems and data processing techniques.
• Ability to maintain detailed and organized records.
• Typing proficiency of at least 45 words per minute.
• Ability to interpret and apply specific rules, policies and procedures of the office to which assigned.
• Strong interpersonal skills to establish and maintain effective working relationships.
• Ability to provide work direction and guidance to others when needed.
• High level of discretion and confidentiality.
• Self-motivated with the ability to work independently.
• Excellent verbal and written communication skills.

Nice To Haves

• High School diploma and three to five years related experience and/or training; or equivalent combination of education and experience.

Responsibilities

• Review and reconcile vendor invoices and credit memos within the AP Unapproved Queue.
• Respond promptly to all vendor inquiries regarding payment/account status via phone and/or email.
• Prepare analysis of accounts regarding payment/account status.
• Serve as back-up to monitor, submit, and follow-thru for full completion any bid bond requests submitted to - [email protected].
• Serve as back-up to monitor, submit, and follow-thru for full completion any vendor credit application requests submitted to [email protected].
• Pick up mail from the USPS location and scan daily incoming mail to necessary employees.
• Process any daily out-going mail and/or UPS.
• Support branch locations with accounting procedures as needed.
• Answer all incoming calls through the switchboard while at desk.
• Serve as back-up Receptionist in the atrium as needed, answering all incoming calls through the switchboard.

Benefits

• 401K Plan
• Competitive Medical Plans (medical, dental, and vision)
• Paid Time Off
• Paid Company Holidays
• Floating Holiday
• On Demand Pay
• Flexible Spending Accounts (Health and Dependent Care)
• Employee Assistance Program
• Tuition Reimbursement
• Employee Discounts
• Long-term and Short-term Disability
• Life Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees