Accounts Payable Project Lead

Highgate Hotels Corporate Office TX•Irving, TX

1d•Onsite

About The Position

The Accounts Payable Project Lead Specialist is primarily responsible to oversee and manage various 3rd party relationships as well as helping to develop and implement systems and processes to create efficiencies. This includes attending various meetings, discussing ideas or concerns as needed, as well as assisting with implementing and maintaining the systems and processes after implementation. They will also assist AP Managers in process improvements, efficiencies, and procedures in the Accounts Payable area and assist with the transition of hotels within the Highgate Portfolio.

Requirements

At least 3 years of experience with accounts payable processing
Associate’s degree preferred; equivalent combination of experience and/or education will also be considered
Strong computer skills, including Microsoft Office and financial accounting systems. Oracle experience preferred. Project software experience is a plus
Detail-oriented, strong organizational and communication skills
Good analytical and problem-solving skills
Able to organize, prioritize, and plan accordingly to meet scheduled deadlines
Ability to work overtime as necessary to complete assigned duties

Responsibilities

Provide general training and support on various systems and AP processes to the internal AP team as well as hotels and personnel in other departments
Initial point of contact for our 3rd party payment provider for any AP issues as well as training personnel on the process
Ensure payment files are sent to our third-party payment processor timely and errors are researched and resolved quickly.
Oversee the various refund reports and outstanding payment reports and work with accounting to ensure the appropriate action is taken. This includes handling voids and reissues in a timely manner.
Handle admin tasks in our third-party payment processor sites such as activating/deactivating accounts in a timely manner and ensuring they are aware of any processing changes or hotel changes as needed
Initial point of contact for AP related items with our BirchStreet Procure to Pay system. This includes assisting with the implementation and rollout to hotels as well as training users as needed on AP related matters.
Monitor the BirchStreet IFC and Oracle Interface reports to ensure that everything processes accordingly, and errors are taken care of timely. Escalate issues as needed.
Assist with reconciling supplier aging reports or outstanding balance inquiries when needed
Process invoices and payment disbursements for assigned hotels directly into Oracle or submit them to the appropriate email for processing; Ensure that all standard operating procedures are followed including obtaining necessary approvals.
Help support with other tasks such as Brand Invoices, Credit Apps, etc
Assist in developing, testing, implementing, and maintaining systems, procedures, and policies to increase AP efficiency and still ensure adherence to company guidelines. This includes helping to create and update training manuals as well as best practice guides
Other special projects, reports, statement reconciliation, and responsibilities as directed.