Accounts Payable Lead

Smarsh•Portland, OR

4d•Hybrid

About The Position

Smarsh empowers its customers to manage risk and unleash intelligence in their digital communications. Our growing community of over 6500 organizations in regulated industries counts on Smarsh every day to help them spot compliance, legal or reputational risks in 80+ communication channels before those risks become regulatory fines or headlines. Relentless innovation has fueled our journey to consistent leadership recognition from analysts like Gartner and Forrester, and our sustained, aggressive growth has landed Smarsh in the annual Inc. 5000 list of fastest-growing American companies since 2008. Smarsh is seeking a highly professional Accounts Payable Lead who will be a hands-on individual contributor responsible for executing day-to-day accounts payable operations in a high-volume environment. The role focuses on invoice processing, payment run preparation, exception resolution and operational accuracy with an interest in using automation and AI-assisted tools to improve efficiency and reduce manual effort. This is a great opportunity to advance your Accounts Payable and leadership experience with a fast-growing technology company in the heart of downtown Portland, OR. This role will be hybrid, with the expectation that you work from the Portland office three days a week.

Requirements

Bachelor or Associates degree
4+ years of hands-on Accounts Payable experience in a high-volume environment
Strong knowledge of invoice processing, payment run preparation, and AP controls
Experience working in ERP systems (NetSuite experience a plus) and AP automation workflows
Detail-oriented with strong organizational and problem-solving skills

Nice To Haves

Experience with automated or AI-enabled invoice processing tools
Interest in operational efficiency, process improvement, and automation
Experience supporting system enhancements or workflow improvements

Responsibilities

Lead daily Accounts Payable operations, ensuring timely and accurate processing of invoices and payments
Oversee coding of invoices to appropriate accounts and vendor records, maintaining compliance with organizational standards
Coordinate and prepare weekly payment runs in accordance with established schedules
Resolve vendor inquiries related to invoice status, discrepancies, and payment timing
Maintain accurate vendor records, payment terms and AP documentation
Perform quality checks to ensure accuracy and compliance prior to payment
Support month-end close activities, including accruals and account reconciliations
Assist with mentoring, training, and reviewing the work of AP analysts to maintain high performance standards
Identify and address issues within the Accounts Payable process to mitigate risks
Use automation and AI-assisted tools to develop and implement process improvements for enhancing efficiency and accuracy in the Accounts Payable lifecycle
Participate in testing and adoption of invoice capture, OCR, and automated matching solutions
Maintain and update standard operating procedures as processes evolve