Accounts Payable/Office Assistant

Pembroke & Co., Inc. • Woburn, MA

9d • Onsite

About The Position

Supporting the corporate office of a restaurant group, the Accounts Payable/Office Assistant will manage vendor invoices, process payments, and maintain accurate financial records, while also providing general administrative and office support.
This will be a full-time, on-site role in Woburn, MA.

Requirements

• Associate’s or Bachelor’s Degree in Business, Finance, Accounting, or a related field preferred.
• 2+ years of experience in accounts payable, office management, or executive assistant roles.
• Strong organizational, multitasking, and communication skills.
• Proficient with Microsoft Office (especially Excel).
• Ability to manage deadlines, prioritize tasks, and work independently.
• Detail-oriented and highly reliable.
• Ability to work independently while collaborating effectively with others.

Nice To Haves

• Experience with BILL is a plus.

Responsibilities

• Process and track all vendor invoices, payments, and reimbursements.
• Manage recurring expenses, including rent, utilities, and tax payments.
• Reconcile accounts payable records and maintain accurate, organized files.
• Assist with month-end reporting.
• Assist with special projects and company initiatives.
• Prepare reports and presentations.
• Manage confidential documents and maintain strict discretion.
• Perform light bookkeeping or data entry when needed.
• Generate sales reports and handle other general administrative tasks.
• Support the scheduling of appointments and meetings.
• Monitor and order inventory for office supplies.
• Conduct transaction audits.
• Maintain strict confidentiality regarding all records and procedures.
• Use POS back-office software to analyze sales and support operations.

Benefits

• Flexible schedule
• Free food & snacks
• Health insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees