Accounts Payable Lead

Medline Industries, LP

6d • $25 - $36

About The Position

Job Summary: The Accounts Payable Lead will oversee a team of AP professionals providing mentorship, support and guidance on transactional activities to drive excellence while providing feedback to the Supervisor on employee development. The Lead will handle and oversee execution of complex accounts payable tasks for performed by staff, support the department in improving processes and contribute to achieving department goals. The Lead will function as a key resource within the team, utilizing their expertise to ensure accuracy and efficiency in all accounts payable processes. The Lead is instrumental in driving process improvements and ensuring seamless accounts payable functions within a growing and challenging environment. This includes daily oversight of a team responsible for providing customer service to our internal/external stakeholders as it pertains to pricing/goods receipt discrepancies, shortages, etc. and serving as a subject matter expert and liaison between the vendor and Medline’s business units/operations. The Lead’s oversight of the team will require a focus on ensuring staff is capable of executing required activities, properly supported in resolving disputes and achievement of customer service key performance indicators.

Requirements

• Associates degree or 5 - 7 years equivalent work experience in high volume environment and large scale ERP.
• Experience in full invoice life cycle heavily focused on three-way match and exception resolution for goods receipt and pricing discrepancies.
• Excellent organizational skills and ability to prioritize and coordinate workload with high degree of proficiency and accuracy.
• Ability to multitask and prioritize a high volume of requests.
• Ability to lead, mentor and support a team of AP staff members including providing feedback to the Supervisor
• Plans and completes work effectively and efficiently, meets assigned deadlines, and makes sound decisions; identify areas of potential problems.
• Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
• Ability to perform routine and non-routine work assignments accurately and on-time with little to no supervision.
• Ability to work and cooperate with others in a team environment.
• Possesses proficiency in MS Office Suite, including intermediate Excel skills and exposure to working with large data sets.

Nice To Haves

• Bachelor’s degree.
• Knowledge of SAP ERP A/P systems, Python, Zendesk and Appian.
• Management of invoice life cycle in retail, manufacturing or distribution.
• Proficient Microsoft Excel skills and good working knowledge of Microsoft Office Suites (Word, Outlook, PowerPoint, Visio).
• Abiliby to improve work habits and/or output of others.
• Ability to inerpret policies and procedures and identify control gaps.
• Advanced Microsoft Excel skills including pivot tables, VLOOKUPs, XLOOKUPs and data analysis functions.
• Strong analytical and problem-solving skills with the ability to convert into actionable insights.
• Ability to evaluate, train and motivate the performance of Accounts Payable team members.

Responsibilities

• Serve as a transactional and business process subject matter expert supporting their respective team to execute and resolve vendor escalations in accordance with the departments’ service level agreements. Demonstrates this same acumen to all stakeholders and serves as an escalation resource for our lines of business, operations and vendors.
• Ensure team members apply their training and provide continuous guidance in existing procedures while also supporting change management efforts let by AP Leadership for changes in technology stack, internal controls, and/or business process changes.
• Reconcile and effectively manage aged open payables and discrepancy resolutions within the teams’ portfolio. This includes resolution of aged unpaid balances, pricing/goods receipt discrepancies, vendors in credit balance, etc. to mitigate financial exposure for the organization.
• Facilitate and support team members reconciliations for assigned vendors and mentor them in presenting the health of their portfolio to management.
• Monitor and interpret customer service activity reports and resource allocation to periodically provide recommendations to the Supervisor for the most optimal structure.
• Partner with lines of business, operations, and external vendors to resolve discrepancies and maintain strong vendor relationships. This will include, but is not limited to, supporting team members on vendor calls in addition to effective management of escalations.
• Perform month end responsibilities as assigned to include review and resolution of process exceptions, portfolio’s aged open payables, match exception workflow aging, and more.
• Collaborate with internal/external stakeholders in the adoption of process changes to ensure compliance and avoid disruptions or non-payment.
• Utilize analytics, in collaboration with supervisor, to monitor vendor inquiry response/resolution determining current performance and suggest improvements.
• Partners with Supervisor and other members of AP Leadership to identify needed areas of change and offers recommendations to improve operations.
• Support and maintain internal controls while also identifying potential gaps, escalating to the Supervisor and AP Leadership to plan, develop and implement mitigating procedures.
• Utilize analytics and vendor customer service data to identify trends, at risk vendors and partner with team to mitigate and minimize credit holds.

Benefits

• Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
• Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
• For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees