Accounts Payable-Finance Associate

Abbott•St. Paul, MN

21h•$19 - $39•Onsite

About The Position

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries. JOB DESCRIPTION: The Accounts Payable - Finance Associate works out of our St. Paul, MN location in the Abbott Vascular Division. Abbott Vascular provides innovative, minimally invasive, and cost-effective products for treatment of vascular disease. Responsible for one or more of the following accounting duties; performance of full purchase cycle processing, credit card reconciliation, and expense report processing. What You’ll Work On Process invoices for entry to ensure prompt payment of vendor invoices received by mail and email. Process 3-way match invoices. Review all invoices for appropriate documentation and approval prior to payment. Enter invoices for payment, and ensure proper period is expensed for month close. Prepare weekly payments by check, match with supporting documents and mail in a timely manner. Ensure proper filing and storage of invoices, supporting documentation and payment. Set up and maintain vendor accounts in the ERP system; ensure proper tax documents are received, validated, and are stored properly. Ensure the system of internal controls related to purchasing cycle, that are established in the Finance Policies and Procedures are followed. Maintain effective relationships with business partners and suppliers. Work with internal departments to obtain approvals. Assist vendors and employees with inquiries about their bills, invoices, and payment. Research, track and resolve payables issues and discrepancies. Reconciliation and entry of multiple monthly Corporate Purchasing credit cards. Ensure proper documentation is received for reportable covered recipients under the Sunshine Act Policy and Compliance Policy. Ensure Sunshine Act related payments are maintained, recorded, and stored properly. Data entry of Sunshine Act payments into database. General assistance to Finance team, will be a variety of office tasks and will vary based on need.

Requirements

2 Year / Associate Degree
3+ years of related work experience

Nice To Haves

3+ years of experience in Accounts Payable, General Ledger and Epicor experience is a plus.
Must be organized and detail oriented.
Experience working in a high-volume environment with tight deadlines.
Computer skills using Microsoft Office software- Strength in excel is important to succeed in role.
Self- motivated to problem solve and research discrepancies

Responsibilities

Process invoices for entry to ensure prompt payment of vendor invoices received by mail and email.
Process 3-way match invoices.
Review all invoices for appropriate documentation and approval prior to payment.
Enter invoices for payment, and ensure proper period is expensed for month close.
Prepare weekly payments by check, match with supporting documents and mail in a timely manner.
Ensure proper filing and storage of invoices, supporting documentation and payment.
Set up and maintain vendor accounts in the ERP system; ensure proper tax documents are received, validated, and are stored properly.
Ensure the system of internal controls related to purchasing cycle, that are established in the Finance Policies and Procedures are followed.
Maintain effective relationships with business partners and suppliers.
Work with internal departments to obtain approvals.
Assist vendors and employees with inquiries about their bills, invoices, and payment.
Research, track and resolve payables issues and discrepancies.
Reconciliation and entry of multiple monthly Corporate Purchasing credit cards.
Ensure proper documentation is received for reportable covered recipients under the Sunshine Act Policy and Compliance Policy.
Ensure Sunshine Act related payments are maintained, recorded, and stored properly.
Data entry of Sunshine Act payments into database.
General assistance to Finance team, will be a variety of office tasks and will vary based on need.