Accounts Payable/Finance Assistant

Capital Area Community Services•Lansing, MI

About The Position

Capital Area Community Services, Inc. is seeking a full time Accounts Payable/Finance Assistant in Lansing, MI. We offer a comprehensive benefits package and generous paid time off. Note : Please attach a resume and letter of interest to your online application to be considered for this position.

Requirements

Accounting or Business Administration Degree (Associate's Degree or higher).
Strong accounting knowledge and understanding of invoice processing workflows, tax regulations and internal controls.
Experience in accounting software and Microsoft Excel.
Strong attention to detail, organizational skills, and the ability to manage multiple projects.
Excellent communication skills for vendor interaction, internal stakeholders, and auditors.
Analytical abilities to identify discrepancies, resolve payment issues, and provide financial insights
Physical, drug screen (including marijuana), and extensive background check are required.

Responsibilities

Invoice Processing & Verification Receive, review and verify invoices Enter approved invoices into the accounting system and schedule payments via checks, ACH, or wire transfers
Maintain Timely Closing Process Work with CACS staff to maintain timely invoice entry Ensure that all necessary month-end accruals are reported
Agency Credit Card Reconciliation Distribute monthly credit card statements to staff. Confirm all credit card receipts are uploaded and approved in the A/P system and reconcile to statements.
Payment Management Prioritize payments to take advantage of cash discounts and avoid late fees and penalties. Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries regarding payment status.
Vendor & Expense Management Maintain accurate vendor records, including W-9 verification, service agreements, and banking information. Use the System of Award Management to check vendor exclusions and ensure compliance with federal procurement regulations. Review and process employee travel advances and expense reports.
Compliance & Internal Controls Ensure adherence to company policies, tax regulations, and internal controls. Assist with annual agency financial audit and funder reporting/monitoring/audits. Process annual vendor 1099 forms.
Process Improvement & Technology Utilization Leverage automation and software to streamline workflows, improve accuracy, and maximize efficiency.