Accounts Payable & Donations

GREEN LAKE CONFERENCE CENTER•Green Lake, WI

About The Position

The Accounts Payable & Donations role is responsible for managing daily financial transactions, vendor payments, and office administrative duties while also maintaining donor relationships and supporting donor initiatives. This dual-function role requires a highly organized, detail-oriented, and mission-focused individual who can balance daily operational responsibilities with strategic donor stewardship.

Requirements

A follower of Jesus Christ who supports GLCC’s mission and values.
Valid Driver’s License is required.
Strong attention to detail and organizational skills.
Excellent interpersonal and communication skills.
Experience with financial software (QuickBooks preferred) and CRM systems (Salesforce preferred).
Ability to manage multiple priorities and deadlines.
High level of integrity, confidentiality, and professionalism.
Willingness to provide backup support across operational areas.
Associate or bachelor’s degree in accounting, finance, human resources, business administration, or related field preferred.
Minimum of 1-2 years of experience in accounts payable, payroll, office administration, or donor services.

Nice To Haves

Prior experience in donor relations, or nonprofit administration preferred.
Prior experience with financial reconciliation, check processing, and cash handling strongly preferred.

Responsibilities

Open, sort, and distribute incoming invoices on a daily basis.
Route invoices to department leaders for coding, review, and approval.
Organize and prepare approved invoices by date for payment processing.
Enter invoices into QuickBooks, attach supporting documentation, and generate approval reports.
Process payments by printing and issuing checks; file check stubs and invoices accurately.
Request and maintain W-9 forms, prepare annual 1099s, and update vendor records in QuickBooks.
Prepare and distribute tax-exempt forms as needed.
Maintain RAMP (credit card management system), ensuring proper approvals, accurate expense coding, and timely synchronization of transactions into QuickBooks.
Complete and submit credit applications for new vendor accounts.
Maintain organized financial files and complete annual records clean-up.
Track and maintain vehicle titles, registrations, renewals, transfers, and insurance documentation.
Provide backup support for cash counting, Human Resources tasks, and other finance-related duties as needed.
Follow-up correspondence with donors, as needed, to secure contributions.
Coordinate and provide information to attorneys regarding estate gifts.
Enter donations into Salesforce, prepare reports for QuickBooks entry, and care for donor acknowledgment letters.
Maintain records for restricted donations or projects.
Maintain spreadsheet tracking donations to be added to reserves.
Pick up and distribute incoming mail each morning.
Prepare outgoing mail, packages, and postage; handle lost and found packages.
Serve as backup for bank deposit drop-offs.
Order office supplies, large project items, first aid kits, and paper products to maintain operational readiness.
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