Accounts Payable Coordinator

Key Resource Group•Buffalo - Downtown, NY

3d•Onsite

About The Position

A WNY healthcare organization has an urgent need for a Temporary Accounts Payable Coordinator in their Buffalo, NY office to accurately and efficiently process vendor invoices and payments in a timely manner. This position plays a key role in maintaining vendor relationships, supporting audit readiness and assisting with financial close activities.

Responsibilities

Review, code, and enter vendor invoices accurately and promptly.
Verify invoice accuracy, appropriate authorization, budget alignment, and compliance with company policy and funder requirements.
Coordinate with internal departments to resolve missing approvals or discrepancies prior to payment.
Monitor the Accounts Payable inbox and respond to vendor and internal inquiries in a timely and professional manner.
Process weekly, bi-weekly, and monthly payment runs, including checks, ACH, and other approved payment methods.
Ensure payments are made in accordance with vendor terms and established internal controls.
Reconcile vendor statements regularly and collaborate with the Accounts Payable Supervisor to resolve outstanding issues.
Maintain organized, accurate, and auditable financial records in accordance with agency policy and document retention requirements.
Support the implementation and ongoing use of automated invoice processing tools and accounting system enhancements.
Assist with monthly and year-end close procedures, including accruals and reconciliations.
Participate in year-end 1099 processing and reporting.
Support external and internal audits by providing requested documentation and information.