Accounts Payable Coordinator

Brunswick School Department•Brunswick, ME

About The Position

Under general supervision, ensures timely, orderly functioning of the accounts payable process by developing a complete and accurate set of records of all payable transactions of the school system.

Requirements

Minimum of high school diploma.
Computer skills and ability to use computerized accounting and financial processing software and ability to use advanced features of word processing, spreadsheet, and relational database management programs are required.
Must be able to establish and maintain productive working relationships with vendors, customers, and other employees.
Must be able to communicate effectively, orally and in writing. Fluency in English is required.
Must complete State Fingerprinting and criminal history records check.

Nice To Haves

Accounts Payable Specific Experience with a Bookkeeping Background preferred.

Responsibilities

Examines, checks, and verifies invoices and other accounting documents and records for completeness, discounts, extensions, signatures and accuracy of computations, determines compliance with requirements and follows up discrepancies or refers them to a superior for action.
Classifies according to established account codification, posts from supporting accounting documents to control and subsidiary accounts and balances, and proves entries made.
Receives and records revenues and related records.
Prepares and processes for payment all incoming bills and expenses for the school department.
Maintains an updated vendor file, handles invoice questions and disputes with vendors; handles vendor relations and account maintenance.
Maintains correspondence files and office records pertaining to accounts payable.
Assists auditors obtaining and supplying financial information.
Processes automatic payments, payments to independent contractors, prepares, and distributes 1099 forms at year-end.
Creates and prepares various A/P financial reports as needed.
Maintains confidentiality about all aspects of administrative work.
Follows health and safety procedures established by the system.
Arrives and departs punctually, notifying appropriate personnel about absences and coverage.
Demonstrates loyalty, dependability, integrity, and other ethical standards.
Follows the chain of command for various administrative procedures.
Observes School Board and District policies.
Meets and follows all state and federal laws and regulations.
Ability to work independently.
Works cooperatively as a team member within the Central Office.
Performs functions as requested by the supervisor, and by the demands of the position.