Accounts Payable Coordinator- Onsite Green Bay, WI

Shoptikal, LLC•Green Bay, WI

3d•Onsite

About The Position

Ensure timely and accurate recording of invoices and other expenses using the systems and tools available. Collaborate with internal departments to ensure vendors are paid according to agreed upon terms. Maintain communication with internal teammates and vendors as needed.

Requirements

Associate degree in accounting or related field or equivalent business experience
Prior experience in accounting or accounts payable preferred
Knowledge of relevant tax regulations preferred (e.g., sales tax, VAT)
Able to work cross-functionally with excellent attention to detail and follow through
Solid interpersonal relationship skills
Strong oral and written communication skills; able to communicate effectively across all levels of the organization
Proven ability to work collaboratively in a matrix environment
Solid organizational and planning skills
Proficient with Microsoft Office Suite of programs
Ability to effectively communicate at all levels within the organization through written and two-way verbal communication
Able to read and write at a high school graduate level
Able to lift 10 to 20 pounds
Able to sit or stand for extended periods of time
Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.)
Able to work normal and/or extended (evenings, nights and weekends) office hours to meet established deadlines
Able to travel independently to support Company objectives and personal development

Nice To Haves

Experience with Oracle NetSuite preferred

Responsibilities

Enter and maintain invoice data in the general ledger system
Process approved invoices to ensure payment terms are met to avoid late fees
Ensure financial procedures and controls related to invoices and vendors are followed and take appropriate action if inconsistencies are discovered
Collaborate with treasurer to ensure vendor payments are completed
Set up new vendors in the general ledger system
Maintain appropriate documentation related to accounts payable
Maintain ongoing and effective communication with invoice approvers to ensure timely and accurate payment to vendors
Serve as a subject matter expert for accounts payable in the general ledger system
Report discrepancies or problems as they arise
Establish and maintain communication with vendor accounts receivable and/or credit departments to effectively resolve payment issues
Work with vendors to streamline processes and minimize discrepancies
Prepare ad hoc reports as needed
Assist journal entry preparation upon request