Accounts Payable Coordinator

Meriton•Irving, TX

4h•Onsite

About The Position

Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value—for our partners and our people. If you’re looking to make an impact, we’re glad you’re here. At Meriton, you’ll join a team that believes in big ideas, doing great work, and building careers that matter—every step of the way. Accounts Payable Coordinator Reports To: Accounts Payable Operations Lead Location: Shared Services Office, Irving, TX FLSA Status: Non-Exempt Team: Accounts Payable Operations – Invoice Intake & Quality Team Role Summary The Accounts Payable Coordinator is responsible for the accurate, timely, and efficient ingestion, validation, and routing of supplier invoices into the Shared Services Center workflow. This role serves as the operational “front door” to Accounts Payable, ensuring that every invoice is entered in the system, via email, vendor portal, EDI feed, or OCR capture, and is complete, compliant, and correctly classified for processing. The Accounts Payable Coordinator contributes directly to Meriton’s Shared Services scaling strategy by maintaining clean, high-quality data that supports automation, touchless processing, and timely financial close as the organization grows rapidly in annual revenue. Shared Services & Scale Priorities Standardization: Operate according to enterprise intake conventions, templates, and data standards across all business units. Automation Readiness: Support continuous improvement of OCR/EDI templates and intake rules by reporting recurring issues and suggesting optimizations. Accuracy & Quality: Ensure all invoices are validated, deduplicated, and properly coded before release into the processing queue. Scalability: Deliver consistent performance and data accuracy in a high-volume, fast-paced environment without compromising service levels.

Requirements

1–3 years of experience in Accounts Payable, document processing, or data entry within a high-volume environment.
Proficiency with Microsoft D365 F&O, ExFlow, OCR tools, or similar invoice automation platforms.
Strong attention to detail and ability to maintain accuracy under tight deadlines.
Basic understanding of AP processes, document controls, and workflow routing.
Service-oriented mindset with effective communication and follow-up skills.

Nice To Haves

Intermediate proficiency in Excel and familiarity with queue or case management tools preferred.

Responsibilities

Ingest invoices from all intake channels (email inboxes, vendor portals, EDI integrations, and OCR pipelines).
Validate key invoice fields (vendor, PO number, invoice date, amount, currency, tax, cost center) for completeness and accuracy.
Identify and remove duplicate submissions; flag potential conflicts for review.
Route invoices to appropriate queues (PO or Non-PO) according to established business rules and SLAs.
Log rejected or incomplete invoices in case management tools, maintaining full audit documentation and timestamps.
Communicate missing or incorrect information to requestors, vendors, or business partners to ensure timely resolution.
Follow standardized rejection codes and escalation paths to maintain data integrity and operational transparency.
Execute all tasks in accordance with approved Standard Operating Procedures (SOPs) and Work Instructions (WIs).
Participate in daily huddles and team performance reviews to discuss quality, backlog, and root causes of errors.
Propose continuous improvement ideas for intake efficiency, OCR accuracy, and knowledge base enhancement.
Coordinate closely with the AP Operations, Vendor Master, and Procurement teams to resolve upstream data or PO setup issues.
Deliver high-quality service to internal stakeholders and external vendors with professionalism and urgency.
Maintain confidentiality and compliance with internal control requirements.