Accounts Payable Coordinator

Heath Consultants, Inc.•Houston, TX

7d•$20 - $25•Hybrid

About The Position

Since 1933, Heath Consultants Incorporated has been the leading provider of services and equipment for the natural gas and utility industry. With a commitment to safety, innovation, and reliability, we manufacture our equipment at our state-of-the-art facility in Houston, TX. As an Accounts Payable Coordinator, you’ll help ensure the accuracy and efficiency of our payment processes by managing vendor invoices, maintaining financial records, and collaborating across departments. This is a great opportunity for someone who thrives in a structured environment, enjoys problem-solving, and is looking to build a long-term career with a well-established company in the essential natural gas and utility services industry. If you're a self-starter with a passion for accuracy and a team-first attitude, we invite you to be part of our 90+ year legacy of excellence. Candidates MUST be local to the Houston, TX area for the interview process and work environment.

Requirements

High school diploma or equivalent required; Associate's degree in Accounting or Finance preferred
Minimum of 2 years of experience in accounts payable or a similar accounting role
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Experience with ERP systems such as Epicor or DataWorks a plus
Strong attention to detail and organizational skills
Excellent communication and follow-up skills

Responsibilities

Accurately process a high volume of invoices, ensuring correct coding, approvals, and timely payments.
Reconcile vendor statements and resolve discrepancies with precision and thorough documentation.
Maintain organized and complete records of all AP transactions for audit and compliance purposes.
Monitor the AP inbox and handle incoming mail—date stamp, sort, and distribute appropriately
Enter and code both PO and non-PO invoices; follow up with buyers for missing PO-related invoices
Ensure invoice quantities and pricing match purchase orders
Coordinate with internal departments for invoice discrepancies or missing W-9s to ensure vendor setup in Epicor or DataWorks
Run and review the "Received Not Invoiced" report regularly
Manage vendor maintenance, setups, and issue resolution
Void checks, apply credit memos, and research unpaid invoices
Prepare checks for approval, signature, and mailing after check runs
Support other accounting and administrative tasks as assigned