Accounts Payable Coordinator
About The Position
Your Role The Accounts Payable Coordinator is responsible for assisting with the weekly processing of accounts payable, employee expense reports, cash receipt entries, monthly review of travel files and balance sheet reconciliations. This role also requires preparation and analysis of monthly cost reports. What You Will Do Assist with daily cash receipt entries and resolution of unidentified payments Assist with accounts payable processing, weekly check run and employee reimbursements ensuring payments are made accurately and timely Assist with reviewing expense reports for accuracy and compliance with Gensler policies Assist in set-up of new vendor accounts and profiles in Coupa Supplier Portal Review and approve Consultant invoices in Coupa Research and resolve various issues that may arise in the processing cycle Assist with entering manual timesheets in Deltek Vision Handle P-Card charges and reconcile transactions at the end of each statement cycle Assist with audit requests Reconcile monthly balance sheet accounts Reconcile and upload monthly travel and reprographic costs Periodic review of all open payables and outstanding checks Prepare monthly departmental cost reports Miscellaneous projects as requested Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-Being Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
Requirements
- 2+ years related experience
- Associates Degree in Finance, Accounting, Business Management or similar
- Highly organized, detail oriented with a high level of accuracy
- Able to work comfortably with different systems and problem solve
- Pro-active and able to work effectively in a team environment
- Able to work well under pressure with multiple tasks and deadlines
- Well written with excellent verbal communication skills
- Able to respond to Vendors, Consultants and Staff in a timely and professional manner
- Proficient in Excel
Nice To Haves
- prior experience with Deltek and/or Coupa software a plus
Responsibilities
- Assist with daily cash receipt entries and resolution of unidentified payments
- Assist with accounts payable processing, weekly check run and employee reimbursements ensuring payments are made accurately and timely
- Assist with reviewing expense reports for accuracy and compliance with Gensler policies
- Assist in set-up of new vendor accounts and profiles in Coupa Supplier Portal
- Review and approve Consultant invoices in Coupa
- Research and resolve various issues that may arise in the processing cycle
- Assist with entering manual timesheets in Deltek Vision
- Handle P-Card charges and reconcile transactions at the end of each statement cycle
- Assist with audit requests
- Reconcile monthly balance sheet accounts
- Reconcile and upload monthly travel and reprographic costs
- Periodic review of all open payables and outstanding checks
- Prepare monthly departmental cost reports
- Miscellaneous projects as requested
Benefits
- medical
- dental
- vision
- disability
- wellness programs
- flex spending
- paid holidays
- paid time off
- 401k
- profit sharing
- employee stock ownership
- twice annual bonus opportunities
- reimbursement for certain professional licenses and associated renewals and exam fees
- reimburse tuition for certain eligible programs or classes
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
