Accounts Payable Coordinator

Denver, CO Corporate Office•Greenwood Village, CO

12h•$22 - $24

About The Position

Xanterra Travel Collection is a premier group of travel and leisure businesses with a focus on sustainability and exceptional service. Headquartered in Greenwood Village, Colorado, we operate iconic properties and services in stunning locations worldwide, including lodging, food and beverage, Windstar Cruises, short-line railroads, and adventure travel. We are dedicated to creating unforgettable experiences for our guests and providing transformative career opportunities for our team members. Job Summary: The Accounts Payables Coordinator, specializing in cruise and tour operations, is responsible for a range of accounting and clerical tasks, including but not limited to processing invoice details, managing invoice backup, ensuring proper general ledger coding. This position is part of a team of coordinators, who develop relationships with vendors, internal purchasing and finance staff, to ensure our vendors are paid timely and accurately.

Requirements

Basic Microsoft Excel and Word.
Excellent interpersonal and communication skills.
High School diploma with relevant work experience.
1-3 years previous experience in Accounts Payable
Able to work several hours at a desk on a computer with intermittent breaks.

Nice To Haves

Processing foreign exchange (Fx) invoices experience a plus.
Prior Sales and Use tax experience a plus.

Responsibilities

Accurately review and process vendor invoices using correct GL coding in Financial System (CloudSuite) to ensure timely payment.
Process PO match invoices utilizing 2-way and 3-way invoice match. Resolve PO matching issues with Supervisor or with property-based buyers.
Enter and update payment information accurately in the accounts payable system, ensuring compliance with company policies and procedures.
Maintain proper record keeping and electronic filing of all AP invoices, check requests, and expense reports according to published Document Retention guidelines.
Ensure all sales and use tax liabilities are paid or accrued for monthly filing.
Monitor Accounts Payable imports from third-party scanning company and other internal systems. Address invoice and document import issues promptly.
Address and respond to vendor and internal customer inquiries timely.
Perform monthly GL account reconciliations for AP related accounts.
Process monthly accrual journal entries for unpaid liabilities and maintain the property recurring invoice list to track and report recurring monthly expenses.
Complete review of new vendor requests through company’s vendor maintenance requests process. When necessary, submit requests for new vendors. Assure compliance with IRS W-9 and internal procedures pertaining to all new vendors and vendor changes.
Process and reconcile account statements, proactively contacting vendors regarding outstanding invoices or credits including resolving issues related to uncashed checks

Benefits

Medical, Dental & Vision
HSA & FSA
Life & Disability
Accident, Hospital & Critical Illness
Pet Insurance
PTO and paid Holidays
401(k) with Company Match
Employee Assistance Plan
Education Assistance
RTD-Denver transit pass for in-office employees, and Employee Discounts & Travel Deals.