Accounts Payable Coordinator

Empire State Development•New York, NY

16d•Onsite

About The Position

BASIC FUNCTION: Process & manage vouchers in PeopleSoft financial management system and perform other Accounts Payable (A/P) functions daily . Must have experience in PeopleSoft financial management system.

Requirements

Education Level required: Two-year college degree or equivalent experience.
Relevant experience required : 1-2 years hands-on experience with automated Accounts Payable Systems.
Knowledge required: Must have experience with PeopleSoft financial management system, Knowledge of Accounts Payable processing procedures, Working knowledge of Microsoft Excel and Outlook.

Responsibilities

Conduct preliminary audit on non-contractual and contractual invoices.
Enter contractual and non-contractual vouchers into PeopleSoft financial management system.
Assist A/P Manager with customer inquiries to resolve problems and follow up on open items in a timely manner.
Run reports on the status of various vouchers upon request.
Manage filing process of completed invoices and contracts and track all contractual and non-contractual files.
Set up new vendors and update existing ones as needed.
Assist with circulation and tracking of invoices over $50,000.00 for further signature(s).
Maintain all IRS related documents such as, but not limited to W-9s, and banking information.
Provide payment documentation and interface with internal and external parties.
Itemize, catalog and archive closed and purged folders and/or invoices.
Prepare monthly LMDC A/P Aging report for review by the Controller.
Complete all email requests as assigned.
Complete all special projects assigned.