Accounts Payable Coordinator

Updated•Chanhassen, MN

8d•$60,000 - $70,000

About The Position

Overall Summary: The Accounts Payable Coordinator provides financial, administrative and clerical support to the organization. They partner cross-departmentally and externally to ensure that records, payments and financial statements are timely and accurate. Primary Duties/Responsibilities: Ensure the daily management of all payment cycle activities. Manage accounts payable using multiple accounting systems and other programs. Track and analyze all payments and expenditures; including purchase orders, invoices, and statements. Reconcile processed work; verify entries and compare system reports to balances. Maintain accurate and organized historical records. Facilitate employee expense reimbursements; verify expense reports and prepare checks. Pay vendors; schedule checks and ensure payment is received for outstanding credit. Ensure bills are timely and accurately paid; adhere to departmental procedures. Respond to all vendor enquiries regarding invoices and payments. Support the month end close process; by assisting with preparing various journal entries and account reconciliations. Prepare general analyses of accounts and produce monthly reports as requested. Recommend and support improvement of our payment processes, including analyzing workflow. Build the internal and cross functional relationships necessary to achieve ongoing and transparent communication to ensure the success of the team. Establish and maintain relationships with new and existing vendors. Vendor setup and maintenance in multiple ERPs. Assist with annual audit process. Perform other (or other related) duties as applicable or assigned.

Requirements

Understanding of basic bookkeeping and accounting skills.
Microsoft Office proficiency, especially Excel, Word, and PowerPoint.
Ability to learn and utilize Company ERP and financial reporting systems.
Exceptional analytical, mathematical, critical thinking and problem-solving abilities.
Excellent time management, organizational, and customer-service skills.
Strong attention to detail.
Demonstrated ability to prioritize and meet deadlines; ability to adapt to change.
Proven ability to timely deliver quality results, even in high stress situations.
Excellent communication and listening skills; ability to develop positive relationships internally and externally.
Strong sense of accountability, responsibility and ownership.
Bachelor’s or Associate’s Degree in a related field preferred.
Ability to work 8 hours consecutively.
Prolonged periods of sitting at a desk and working on a computer.

Nice To Haves

Experience in a manufacturing environment preferred.

Responsibilities

Ensure the daily management of all payment cycle activities.
Manage accounts payable using multiple accounting systems and other programs.
Track and analyze all payments and expenditures; including purchase orders, invoices, and statements.
Reconcile processed work; verify entries and compare system reports to balances.
Maintain accurate and organized historical records.
Facilitate employee expense reimbursements; verify expense reports and prepare checks.
Pay vendors; schedule checks and ensure payment is received for outstanding credit.
Ensure bills are timely and accurately paid; adhere to departmental procedures.
Respond to all vendor enquiries regarding invoices and payments.
Support the month end close process; by assisting with preparing various journal entries and account reconciliations.
Prepare general analyses of accounts and produce monthly reports as requested.
Recommend and support improvement of our payment processes, including analyzing workflow.
Build the internal and cross functional relationships necessary to achieve ongoing and transparent communication to ensure the success of the team.
Establish and maintain relationships with new and existing vendors.
Vendor setup and maintenance in multiple ERPs.
Assist with annual audit process.
Perform other (or other related) duties as applicable or assigned.