ACCOUNTS PAYABLE COORDINATOR

PRO ACT, LLC•Monterey, CA

About The Position

PROACT is looking for a dynamic individual to join our Accounting team! Some of the key responsibilities include: Review all invoices for appropriate documentation and approval prior to payment. Prepare and route trouble report for any invoice (other than Bill-to-Ship-to) that does not have appropriate documentation for approval (i.e. invoice does not match purchase information in the file); track the invoice to resolution using document management system (DMS) workflow application. Process credits and follow up on past-due list to resolve open past due invoices. After balancing check run report, print and obtain signatures on all accounts payable checks. Mail or distribute signed checks as required. Answer all vendor inquiries. Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.

Requirements

High school diploma or equivalent
Two years of accounting or bookkeeping experience preferred
High level of proficiency with accounting software programs

Responsibilities

Review all invoices for appropriate documentation and approval prior to payment.
Prepare and route trouble report for any invoice (other than Bill-to-Ship-to) that does not have appropriate documentation for approval (i.e. invoice does not match purchase information in the file); track the invoice to resolution using document management system (DMS) workflow application.
Process credits and follow up on past-due list to resolve open past due invoices.
After balancing check run report, print and obtain signatures on all accounts payable checks.
Mail or distribute signed checks as required.
Answer all vendor inquiries.
Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.